Total Legal Accounting - Table of Contents

Total legal accounting

(T.L.A Ver.3)

INSTALLATION AND REFERENCE MANUAL

Copyright notice.

The Total Legal Accounting (T.L.A.) suite of programs are (C) Copyright (1995-2013) Horizon Information Systems of P.O. Box 2276, Caulfield Junction, 3161, Australia, (03) 9532-9219. It is against the law to copy the software in this package on magnetic tape, disk, diskette or any other medium for any purpose other than a security copy; Portions are Copyright Micro Focus Ltd. 1996-1993.

T.L.A is distributed, serviced and maintained by Horizon Information Systems of P.O. Box 2276, Caulfield Junction, 3161. All dealer and distributor enquires should be directed to Arthur Lubenfeld of Horizon Information Systems on (03) 9532-09219 or directly 0419-883-961

This manual is (C) Copyright (2001 - 2013) Horizon Information Systems of P.O. Box 2276, Caulfield Junction, Victoria, Australia, 3161. (03) 9532-9219. It is against the law to make a copy, photocopy, transmit, store in any manner in any retrieval system in any form or through any means, electrical, mechanical, optical, manual or otherwise, of this manual onto any medium without the express written permission from Horizon Information Systems.

T.M. Application pending.

There is a trademark application pending by Horizon Information Systems the name Total Legal Accounting and the name T.L.A. The trading name Total Legal Accounting is owned by Horizon Information Systems.

Disclaimer.

Horizon Information Systems shall have no liability or responsibility to the licensee or any other person or entity with respect to any liability, loss or damage caused or alleged to be caused directly or indirectly by the software package T.L.A including but not limited to any interruption of service, loss of business or use or operation of this product.

Throughout this manual, all brands and trademarks are properties of their respective owners.

TABLE OF CONTENTS:

Entries labelled with an asterisk (*) are only supplied if the related option is purchased.

Throughout this manual the literals T.L.A and Total Legal Accounting are used interchangeably to mean the suite of programs known as Total Legal Accounting.

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SECTION

0 GETTING STARTED

00 HOW TO USE THIS MANUAL

000 SYSTEM REQUIREMENTS

0000 BACK-UP PROCEDURES

1.1 - MAINTENANCE

1.1.1 - ADD

1.2 - ENQUIRIES

1.3 - DATA ENTRY

1.3.1 - TUST

1.3.1.1 - RECEIPTS

1.3.1.2 - CHEQUES

1.3.1.3 - TRANSFER JOURNALS

1.3.1.4 - THIRD PARTY CHEQUES

1.3.2 - GENERAL

1.3.2.1 - RECEIPTS

1.3.2.2 - CHEQUES

1.3.2.3 - DISBURSEMENTS

1.3.2.4 - BILL OF COSTS

1.3.2.5 - GOVERMENT CHARGES

1.3.2.5.1 - ONE CLIENT

1.3.2.5.2 - ALL CLIENTS

1.3.2.6 - ALLOCATIONS

1.3.2.6.1 - CLIENT

1.3.2.6.2 - DISBURSEMENTS

1.3.2.7 - SERVICE FEES

1.3.2.8 - CLIENT REFUNDS

1.3.2.9 - CLIENT JOURNALS

1.3.3 - TAKE-BACK

1.3.3.1 - TAKE-BACK REPORT

1.3.3.2 - AUTOMATIC TAKE-BACK

1.3.3.3 - SELECTIVE TAKE-BACK

1.4 - CLIENT/TRUST REPORTS

1.4.1 - LEDGERS

1.4.1.1 - LIST CLIENTS

1.4.1.2 - LIST LEDGER CARDS

1.4.1.3 - LIST ALL BALANCES

1.4.1.4 - TRUST BALANCES

1.4.1.5 - CLIENT BALANCES

1.4.1.6 - DISB. BALANCES

1.4.1.7 - INACTIVE LEDGERS

1.4.1.8 - CLIENT STATEMENTS

1.4.1.9 - INTRODUCERS*

1.4.2 - TRANSACTIONS

1.5 - CLIENT/TRUST UTILITIES

1.5.1 - SEARCH FOR AUDIT NO

1.5.2 - COMPRESS CLIENT FILE

1.5.3 - TAX FILE NUMBERS

1.5.3.1 - ENQUIRIES

1.5.3.2 - ADD

1.5.3.3 - MODIFY

1.5.3.4 - DELETE

1.5.3.5 - LIST

1.5.3.6 - ASCII EXPORT

1.5.4 - ASCII EXPORT

1.5.4.1 - LEDGERS

1.5.4.2 - TRANSACTIONS

1.5.5 - LINK PHOTOCOPIER*

1.6 - BILL-BOOK*

1.6.1 - OBTAIN BILL NUMBER*

1.6.2 - ENQUIRIES*

1.6.3 - MODIFY*

1.6.4 - DELETE*

2.1 - MAINTENANCE

2.1.1 - ADD

2.2 - ENQUIRIES

2.3 - DATA ENTRY

2.3.1 MORTGAGE TRANSFERS

2.4 - MORTGAGE REPORTS

2.4.1 - PRINT REGISTERS

2.4.2 - INTEREST PAYMENTS DUE

2.4.3 - DISSECTIONS SUMMARY

2.4.4 - QUARTERLY TFN REPORT

2.4.5 - ANNUAL INVESTMENT

2.4.6 - LIST PRINCIPAL SUMS

2.5 - MORTGAGE UTILITIES

2.5.1 - SEARCH FOR AUDIT NO

2.5.2 - ASCII EXPORT

2.5.2.1 - MORTGAGES

3 SECURITIES & INVESTMENTS

3.1 - MAINTENANCE

3.1.1 - ADD

3.2 - ENQUIRIES

3.3 - DATA ENTRY

3.3.1 - INTEREST

3.3.2 - MANAGEMENT FEES

3.3.3 - TRUST CHEQUES

3.3.4 - TRUST RECEIPTS

3.3.5 - GOVERNMENT CHARGES

3.3.6 - WITHHOLDING TAX

3.4 - SECURITIES REPORTS

3.4.1 - INVESTMENT REGISTER

3.4.2 - REGISTER BALANCES

3.4.3 - QUARTERLY TFN REPORT

3.4.4 - ANNUAL INVEST.REPORT

3.5 - SECURITIES UTILITIES

3.5.1 - SEARCH FOR AUDIT NO

3.5.2 - COMPRESS A S&I FILE

3.5.3 - ASCII EXPORT

3.5.3.1 - REGISTERS

3.5.3.2 - TRANSACTIONS

3.5.3.3 - ANNUAL INVESTMENT REPORT

4 DEED REGISTER

4.1 - MAINTENANCE

4.1.1 - ADD

4.1.2 - MODIFY

4.1.3 - DELETE

4.2 - ENQUIRIES

4.3 - DATA ENTRY

4.3.1 - UNDEFINED

4.4 - DEED REPORTS

4.4.1 - UNDEFINED

4.5 - DEEDS UTILITIES

4.5.1 - UNDEFINED

5.1 - MAINTENANCE

5.1.1 - ADD

5.2 - ENQUIRIES

5.3 - DATA ENTRY

5.3.1 - PURCHASES

5.3.2 - RETURNS

5.3.3 - ADJUSTMENTS

5.3.4 - PAYMENTS

5.3.4.1 - SINGLE PAYMENTS

5.3.4.2 - BATCH PAYMENTS

5.3.4.2.1 - CREATE BATCH

5.3.4.2.2 - EDIT BATCH

5.3.4.2.3 - LIST BATCH

5.3.4.2.4 - UPDATE ONLY

5.3.4.2.5 - UPDATE & REMITTANCE

5.3.4.2.6 - UPDATE & CHEQUES

5.3.5 - ALLOCATIONS

5.3.6 - CANCELLED PAYMENTS

5.4 - CREDITOR REPORTS

5.4.1 - AGED TRIAL BALANCE

5.4.1.1 - BY PERIOD

5.4.1.2 - BY WEEK

5.4.1.3 - BALANCES AT A DATE

5.4.2 - SUPPLIER LIST

5.4.3 - TRANSACTION REPORTS

5.4.3.1 - TRANSACTION LIST

5.4.4 - AUTO JOURNALS LIST

5.5 - CREDITOR UTILITIES

5.5.1 - AUTO-JOURNALS

5.5.1.1 - ADD

5.5.1.2 - MODIFY

5.5.1.3 - DELETE

5.5.2 - SEARCH FOR AUDIT NO

5.5.3 - ASCII EXPORT

5.5.3.1 - CREDITORS

5.5.3.2 - TRANSACTIONS

5.5.3.3 - AUTO-JOURNALS

6 GENERAL LEDGER

6.1 - MAINTENANCE

6.1.1 - ADD

6.2 - ENQUIRIES

6.3 - DATA ENTRY

6.3.1 - RECEIPTS

6.3.2 - PAYMENTS

6.3.3 - JOURNALS

6.3.4 - PAYROLL

6.3.5 - BANK RECONCILIATION

6.3.5.1 - ENQUIRIES

6.3.5.2 - RECONCILE STATEMENT

6.3.5.3 - RECONCILIATION LIST

6.4 - GENERAL LEDGER REPORTS

6.4.1 - CHART OF ACCOUNTS

6.4.2 - TRIAL BALANCE

6.4.2.1 - YEAR TO DATE

6.4.2.2 - FOR ONE PERIOD

6.4.3 - PROFIT/LOSS REPORT

6.4.4 - BALANCE SHEET

6.4.5 - FINANCIAL COMPARATIVES

6.4.6 - TRANSACTION LISTS

6.4.7 - AUTO-JOURNALS LIST

6.5 - GENERAL LEDGER UTILITIES

6.5.1 - ACCOUNT RANGES

6.5.2 - CONTROL ACCOUNTS

6.5.3 - AUTO-JOURNALS

6.5.3.1 - ADD

6.5.3.2 - MODIFY

6.5.3.3 - DELETE

6.5.4 - PRIOR YEAR JOURNALS

6.5.5 - SEARCH FOR AUDIT NO

6.5.6 - SEARCH FOR TRAN-DATE

6.5.7 - ASCII EXPORT

6.5.7.1 - ACCOUNTS

6.5.7.2 - TRANSACTIONS

6.5.7.3 - AUTO-JOURNALS

7.1.1 - PRACTICE DETAILS

7.1.2 - SYSTEM DEFAULTS

7.1.3 - USER DEFAULTS

7.1.3.1 - ASSIGN LOCAL PRINTER

7.1.3.2 - COLOURS & GRAPHICS

7.1.3.3 - CHANGE PATHS

7.1.3.4 - EXTERNAL VIEWER

7.1.4 - PASSWORDS

7.1.5 - CONFIGURE PRINTERS

7.1.6 - CALENDAR

7.1.7 - END-OF-YEAR

7.1.8 - PRINT MANAGER

7.2.1 - CLIENT/TRUST

7.2.1.1 - SOLICITORS

7.2.1.1.1 - ENQUIRIES

7.2.1.1.2 - ADD

7.2.1.1.3 - MODIFY

7.2.1.1.4 - DELETE

7.2.1.1.5 - LIST

7.2.1.1.6 - PERFORMANCE ANALYSIS

7.2.1.1.7 - ASCII EXPORT

7.2.1.2 - MATTER TYPES

7.2.1.2.1 - ENQUIRIES

7.2.1.2.2 - ADD

7.2.1.2.3 - MODIFY

7.2.1.2.4 - DELETE

7.2.1.2.5 - LIST

7.2.1.2.6 - PERFORMANCE ANALYSIS

7.2.1.2.7 - ASCII EXPORT

7.2.1.3 - PARTNERS

7.2.1.3.1 - ENQUIRIES

7.2.1.3.2 - ADD

7.2.1.3.3 - MODIFY

7.2.1.3.4 - DELETE

7.2.1.3.5 - LIST

7.2.1.3.6 - PERFORMANCE ANALYSIS

7.2.1.3.7 - ASCII EXPORT

7.2.1.4 - BILLING GROUPS

7.2.1.4.1 - ENQUIRIES

7.2.1.4.2 - ADD

7.2.1.4.3 - MODIFY

7.2.1.4.4 - DELETE

7.2.1.4.5 - LIST

7.2.1.4.6 - PERFORMANCE ANALYSIS

7.2.1.4.7 - ASCII EXPORT

7.2.1.5 - INVESTOR TYPES

7.2.1.5.1 - ENQUIRIES

7.2.1.5.2 - ADD

7.2.1.5.3 - MODIFY

7.2.1.5.4 - DELETE

7.2.1.5.5 - LIST

7.2.1.5.6 - UTILITIES

7.2.1.5.7 - ASCII EXPORT

7.2.1.6 - GST RATES

7.2.1.7 - GOVERNMENT CHARGES

7.2.2 - MORTGAGES

7.2.3 - SECURITIES & INVESTMENTS

7.2.5 - CREDITORS

7.2.5.1 - CREDITOR GROUPS

7.2.5.1.1 - ENQUIRIES

7.2.5.1.2 - ADD

7.2.5.1.3 - MODIFY

7.2.5.1.4 - DELETE

7.2.5.1.5 - LIST

7.2.6 - EMPLOYEES

7.2.6.1 - ENQUIRIES

7.2.6.2 - ADD

7.2.6.3 - MODIFY

7.2.6.4 - DELETE

7.2.7 - BANK

7.2.7.1 - BANK TRANS. TYPES

7.2.7.2 - PRINT DEPOSIT SLIPS

7.2.7.3 - CLEAR DEPOSIT SLIPS

7.3 - COMPACT FILES

7.5 - AUDIT REPORTS

7.5.1 - AUDIT TRAIL

8 - MAIL SYSTEM

9 - PHONE DIRECTORY

APPENDIX A - COLLATING SEQUENCE

APPENDIX B - FORMATTING ASCII EXPORT FIELDS

APPENDIX C - SYSTEM ERROR CODES

APPENDIX D - FINAL NOTE ON T.L.A.