Total
Legal Accounting 3
SECTION
1.3.2.5.2 - GOVERNMENT CHARGES - ALL CLIENTS
USAGE: To enter apply the government charges (eg GDT). This
program calculates and applies the charges to all Client files. It is not
possible to adjust the value computed before the update. If you run this
program and wish to change a specific Client, you should either run the ONE
CLIENT (see SECTION 1.3.2.5.2) option before
or after the bulk update is run.
DISCUSSION: Each General or Trust Receipt and Cheque entered
can potentially carry a Government charge. T.L.A. can compute this charge and
create a special Disbursement transaction applying the charge to the
Disbursement balance. The charge rates are setup in GOVERNMENT CHARGES
(see SECTION 7.2.1.7). The current uncharged
value can be displayed in CLIENT/TRUST ENQUIRIES. The calculation is
reset when a transaction (from this program) is generated. Thus T.L.A.
maintains a total of uncharged government charges.
When you start the GOVERNMENT CHARGES
program, T.L.A. asks you to confirm that you have made a full backup of the
data-files. Once the update begins, it will continue until complete. If there
is a problem with the files, the program may fail and you will need to restore
your data.
Next you are required to enter the General Ledger
account you wish T.L.A. to post the computed value to. It must be a Revenue or
an Asset account.
After confirming your wish to update, T.L.A. will
scan each Client file in turn and apply any government charges it computes.
Files updated by the Disbursement program:
Client/Trust
master-file: The Client’s
Disbursement balance is updated with the value of the transaction.
Client/Trust
transaction file: A transaction is
entered with the details of the transaction.
General
Ledger master-file: The Asset/Revenue
account and the Disbursement Ledger will be updated with the value of the
transaction.
General
Ledger transaction file: A
transaction is entered with the details of the transaction for each General
Ledger account updated.
Audit
transaction-file: Each
transaction creates a line in the Audit file, which can then be printed in the AUDIT
TRAIL.
