HiFinance - Table of Contents

HiFinance

(HiFinance Ver.4)

INSTALLATION AND REFERENCE MANUAL

Copyright notice.

The HiFinance suite of programs are (C) Copyright (1993-2013) Horizon Information Systems of P.O. Box 2276, Caulfield Junction, 3161, Australia, (03) 9532-9219. It is against the law to copy the software in this package on magnetic tape, disk, diskette or any other medium for any purpose other than a security copy; Portions are Copyright Micro Focus Ltd. 1986-1996.

HiFinance is distributed, serviced and maintained by Horizon Information Systems of P.O. Box 2276, Caulfield Junction, 3161. All dealer and distributor enquires should be directed to Arthur Lubenfeld of Horizon Information Systems on (03) 9532-9219 or directly on 0419-883-961.

This manual is (C) Copyright (1998 - 2013) Horizon Information Systems of Level P.O. Box 2276, Caulfield Junction, Victoria, Australia, 3161. (03) 9532-9219. It is against the law to make a copy, photocopy, transmit, store in any manner in any retrieval system in any form or through any means, electrical, mechanical, optical, manual or otherwise, of this manual onto any medium without the express written permission from Horizon Information Systems.

T.M. Application pending.

There is a trademark application pending by Horizon Information Systems the name HiFinance and the name HiFinance 4. The trading name HiFinance is owned by Horizon Information Systems.

Disclaimer.

Horizon Information Systems shall have no liability or responsibility to the licensee or any other person or entity with respect to any liability, loss or damage caused or alleged to be caused directly or indirectly by the software package HiFinance including but not limited to any interruption of service, loss of business or use or operation of this product.

Throughout this manual, all brands and trademarks are properties of their respective owners.

TABLE OF CONTENTS:

Entries labelled with an asterisk (*) are only supplied if the related option is purchased.

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SECTION

0 GETTING STARTED

00 HOW TO USE THIS MANUAL

000 SYSTEM REQUIREMENTS

0000 BACK-UP PROCEDURES

1.1 - MAINTENANCE

1.1.1 - ADD

1.2 - ENQUIRIES

1.3 - DATA ENTRY

1.3.1 - INVOICES

1.3.2 - CREDIT NOTES

1.3.3 - ADJUSTMENTS

1.3.4 - RECEIPTS

1.3.4.1 - SINGLE RECEIPTS

1.3.4.2 - DEPOSIT SLIP ENTRY

1.3.4.3 - PRINT DEPOSIT SLIPS

1.3.4.4 - CLEAR DEPOSIT SLIPS

1.3.4.5 - SEND TO EFT*

1.3.5 - ALLOCATIONS

1.3.6 - CANCELLED RECEIPTS

1.3.7 - SALES ORDERS

1.3.8 - BATCH PROCESSING

1.3.8.1 - PRINT INVOICES

1.3.8.2 - CONVERT SALES ORDERS

1.3.8.2.1 - BY ORDER

1.3.8.2.2 - BY INVENTORY

1.3.8.2.3 - BY ORDER-TYPE*

1.3.8.2.4 - BY NEW PURCHASES*

1.3.8.3 - PRINT SALES ORDERS

1.3.8.4 - MULTI-DR INVOICES

1.3.8.5 - PRINT PICKING SLIPS

1.3.9 - PICKUP & DELIVER*

1.3.9.1 - PICKUP & DELIVER*

1.3.9.2 - SCHEDULES*

1.3.9.3 - SHIPMENTS*

1.3.9.3.1 - NEW SHIPMENT*

1.3.9.3.2 - AMEND/UPDATE*

1.3.9.3.3 - CANCEL SHIPMENT*

1.3.9.3.4 - REVERSE SHIPMENT*

1.3.9.4 - REPORTS*

1.4 - DEBTOR REPORTS

1.4.1 - AGED TRIAL BALANCE

1.4.1.1 - BY PERIOD

1.4.1.2 - BY WEEK

1.4.1.3 - BALANCES AT A DATE

1.4.2 - CUSTOMER LIST

1.4.3 - SALES ANALYSIS

1.4.3.1 - BY PERIOD

1.4.3.2 - BY DATE

1.4.3.3 - TOP 50 CUSTOMERS

1.4.3.4 - POSTCODE/LOCATION*

1.4.3.5 - ACTUAL GROSS MARGIN*

1.4.4 - TRANSACTION REPORTS

1.4.4.1 - INVOICE/COMMISSION

1.4.4.2 - LIST TRANSACTIONS

1.4.4.3 - LIST ORDERS

1.4.4.4A - LIST BACKORDERS*

1.4.4.4B - CALL SHEETS*

1.4.4.4C - CREDIT-NOTE ANALYSIS*

1.4.4.5C - DISPATCH REPORTS*

1.4.5 - STATEMENTS

1.4.5.1 - BY PERIOD

1.4.5.2 - BY WEEK

1.4.6 - AUTO JOURNALS LIST

1.5 - DEBTOR UTILITIES

1.5.1 - AUTO-JOURNALS

1.5.1.1 - ADD

1.5.1.2 - MODIFY

1.5.1.3 - DELETE

1.5.2 - SEARCH FOR AUDIT NO

1.5.3 - ASCII EXPORT

1.5.3.1 - DEBTORS

1.5.3.2 - TRANSACTIONS

1.5.3.3 - SALES ORDERS

1.5.3.4 - AUTO-JOURNALS

1.5.4 - ASCII IMPORT

1.5.4.1 - DEBTORS

1.5.5 - CHECK INVOICE SEQ

1.5.6 - RESTORE PRINT BATCH

1.5.7A - MOVE REDUNDANT DRS*

1.5.7B - FREIGHT ZONES*

1.5.8B - FREIGHT TIMES*

1.5.8B.1 - ADD*

1.5.8B.2 - MODIFY*

1.5.8B.3 - DELETE*

1.5.8B.4 - CHANGE DEFAULT DAYS*

1.5.9 - RETURNED DELIVERY DOCKETS*

1.5.9.1 - ENTER DOCKET NUMBERS*

1.5.9.2 - LIST DOCKETS*

2.1 - MAINTENANCE

2.1.1 - ADD

2.2 - ENQUIRIES

2.3 - DATA ENTRY

2.3.1 - PURCHASES

2.3.2 - RETURNS

2.3.3 - ADJUSTMENTS

2.3.4 - PAYMENTS

2.3.4.1 - SINGLE PAYMENTS

2.3.4.2 - BATCH PAYMENTS

2.3.4.2.1 - CREATE BATCH

2.3.4.2.2 - EDIT BATCH

2.3.4.2.3 - LIST BATCH

2.3.4.2.4 - UPDATE ONLY

2.3.4.2.5 - UPDATE & REMITTANCE

2.3.4.2.6 - UPDATE & CHEQUES

2.3.4.3 - ENTER DATE SENT*

2.3.5 - ALLOCATIONS

2.3.6 - CANCELLED PAYMENTS

2.3.7 - PURCHASE ORDERS

2.3.8 - BATCH PROCESSING

2.3.8.1 - PURCHASE ORDERS

2.3.8.1.1 - CREATE BATCH

2.3.8.1.2 - EDIT BATCH

2.3.8.1.3 - LIST BATCH

2.3.8.1.4 - CREATE ORDERS

2.4 - CREDITOR REPORTS

2.4.1 - AGED TRIAL BALANCE

2.4.1.1. - BY PERIOD

2.4.1.2. - BY WEEK

2.4.1.3. - BALANCES AT A DATE

2.4.2 - SUPPLIER LIST

2.4.3 - TRANSACTION REPORTS

2.4.3.1 - TRANSACTION LIST

2.4.3.2 - LIST ORDERS

2.4.3.3 - LIST STOCK PURCHASES

2.4.3.4 - RECEIVING REPORT

2.4.3.5 - BACKORDER RELEASE*

2.4.4 - AUTO JOURNALS LIST

2.5 - CREDITOR UTILITIES

2.5.1 - AUTO-JOURNALS

2.5.1.1 - ADD

2.5.1.2 - MODIFY

2.5.1.3 - DELETE

2.5.2 - SEARCH FOR AUDIT NO

2.5.3 - MERGE CREDITORS

2.5.4 - ASCII EXPORT

2.5.4.1 - CREDITORS

2.5.4.2 - TRANSACTIONS

2.5.4.3 - PURCHASE ORDERS

2.5.4.4 - AUTO-JOURNALS

2.5.5 - ASCII EXPORT

2.5.5.1 - CREDITORS

3.1 - MAINTENANCE

3.1.1 - ADD

3.2 - ENQUIRIES

3.3 - DATA ENTRY

3.3.1 - ADD/SUBTRACT STOCK

3.3.2 - STOCKTAKE ENTRY

3.3.3 - STOCK REVALUATION

3.3.4 - TRANSFER STOCK

3.3.5 - BULK LOCATIONS TRANSFER*

3.4 - INVENTORY REPORTS

3.4.1 - MASTER LIST

3.4.2 - PRICE LIST & COST

3.4.3 - INVENTORY STATUS

3.4.4 - SALES ACTIVITY

3.4.4.1 - BY PERIOD

3.4.4.2 - BY DAY

3.4.5 - STOCKTAKE SHEET

3.4.5.1 - BULK LOCATIONS*

3.4.5.2 - BULK TRANSACTIONS*

3.4.6 - RE-ORDER REPORTS

3.4.6.1 - RE-ORDER REPORT

3.4.6.2 - OVER-STOCKED REPORT

3.4.6.3 - RE-ORDER COMPARISON

3.4.6.4 - STOCK PROVISION*

3.4.6.5 - PURCHASE SUMMARY*

3.4.6.6 - PROJECTED PROVISION*

3.4.6.7 - STOCK AGEING*

3.4.6.8 - REPLENISHMENT REPORT*

3.4.7 - INVENTORY VALUE

3.4.8 - INVENTORY LEDGER

3.4.9 - TRANSACTION REPORTS

3.5 - INVENTORY UTILITIES

3.5.1 - SPECIAL PRICING

3.5.1.1 - ENQUIRIES

3.5.1.2 - ADD

3.5.1.3 - MODIFY

3.5.1.4 - DELETE

3.5.1.5 - DUPLICATE

3.5.1.6 - LIST

3.5.2 - PRICE CHANGES

3.5.2.1 - ADD VALUE

3.5.2.2 - ADD PERCENTAGE

3.5.2.3 - MOVE PRICES

3.5.3 - SEARCH FOR AUDIT NO

3.5.4 - ASCII EXPORT

3.5.4.1 - INVENTORY

3.5.4.2 - TRANSACTIONS

3.5.4.3 - SPECIAL PRICING

3.5.5 - ASCII IMPORT

3.5.5.1 - INVENTORY

3.5.5.2 - SPECIAL PRICING

3.5.6 - FUEL PRICING*

3.5.6.1 - BUY PRICES*

3.5.6.1.1 - MAINTENANCE*

3.5.6.1.2 - LIST*

3.5.6.1.3 - ASCII EXPORT*

3.5.6.1.4 - ASCII IMPORT*

3.5.6.2 - SELL PRICES*

3.5.6.2.1 - MAINTENANCE*

3.5.6.2.2 - LIST*

3.5.6.2.3 - ASCII EXPORT*

3.5.6.2.4 - ASCII IMPORT*

3.5.6.3 - FREIGHT PRICING*

3.5.6.3.1 - MAINTENANCE*

3.5.6.3.2 - LIST*

3.5.6.3.3 - ASCII EXPORT*

3.5.6.3.4 - ASCII IMPORT*

3.5.6.4 - MAINTAIN ZONES*

4.1 - MAINTENANCE*

4.1.1 - ADD*

4.1.1.1 - JOB CODES*

4.1.1.2 - ATTACH SOURCE COSTS*

4.1.2 - MODIFY*

4.1.3 - DELETE*

4.2 - ENQUIRIES*

4.3 - DATA ENTRY*

4.3.1 - GOODS ISSUE*

4.3.2 - JOB STOCK TRANSFER*

4.3.3 - TIME SHEET ENTRY*

4.3.4 - JOB CARD ENTRY*

4.3.5 - JOB ADJUSTMENT*

4.4 - JOB COSTING REPORTS*

4.4.1 - JOB LIST*

4.4.2 - JOB SUMMARY*

4.4.3 - JOB LEDGER*

4.4.4 - JOB DETAILS*

4.4.5 - JOB EXCEPTION REPORT*

4.4.6 - TRANSACTION LIST*

4.4.7 - EMPLOYEE T/SHEETS*

4.4.8 - SOURCE COST SUMMARY*

4.4.8.1 - BY DATE*

4.4.8.2 - BY CODE*

4.4.9 - SOURCE COST DETAILS*

4.5 - JOB COSTING UTILITIES*

4.5.1 - BULK JOB DELETION*

4.5.2 - ASCII EXPORT*

4.5.2.1 - JOBS*

4.5.2.2 - SOURCE COSTS*

4.5.2.3 - TRANSACTIONS*

5 BILL-OF-MATERIALS*

5.1 - MAINTENANCE*

5.1.1 - ADD*

5.1.2 - MODIFY*

5.1.3 - DELETE*

5.2 - ENQUIRIES*

5.3 - DATA ENTRY*

5.3.1 - ADD/SUBTRACT*

5.4 - BOM REPORTS*

5.4.1 - LIST OF COMPONENTS*

5.4.2 - LIST OF ASSEMBLIES*

5.5 - BOM UTILITIES*

5.5.1 - ASCII EXPORT*

6 GENERAL LEDGER

6.1 - MAINTENANCE

6.1.1 - ADD

6.2 - ENQUIRIES

6.3 - DATA ENTRY

6.3.1 - RECEIPTS

6.3.2 - PAYMENTS

6.3.3 - JOURNALS

6.3.3.1 - NORMAL

6.3.3.2 - REVERSING

6.3.3.3 - STANDING

6.3.3.3.1 - ADD

6.3.3.3.2 - MODIFY

6.3.3.3.3 - DELETE

6.3.3.3.4 - LIST

6.3.4 - PAYROLL

6.3.5 - BANK RECONCILIATION

6.3.5.1 - ENQUIRIES

6.3.5.2 - RECONCILE STATEMENT

6.3.5.3 - RECONCILIATION LIST

6.4 - GENERAL LEDGER REPORTS

6.4.1 - CHART OF ACCOUNTS

6.4.2 - TRIAL BALANCE

6.4.2.1 - YEAR TO DATE

6.4.2.2 - FOR ONE PERIOD

6.4.3 - PROFIT/LOSS REPORT

6.4.4 - BALANCE SHEET

6.4.5 - FINANCIAL COMPARATIVES

6.4.6 - TRANSACTION LISTS

6.4.7 - AUTO-JOURNALS LIST

6.5 - GENERAL LEDGER UTILITIES

6.5.1 - ACCOUNT RANGES

6.5.2 - CONTROL ACCOUNTS

6.5.3 - AUTO-JOURNALS

6.5.3.1 - ADD

6.5.3.2 - MODIFY

6.5.3.3 - DELETE

6.5.4 - PRIOR YEAR JOURNALS

6.5.5 - SEARCH FOR AUDIT NO

6.5.6 - SEARCH FOR TRAN-DATE

6.5.7 - ASCII EXPORT

6.5.7.1 - ACCOUNTS

6.5.7.2 - TRANSACTIONS

6.5.7.3 - AUTO-JOURNALS

6.5.8 - ASCII IMPORT

6.5.8.1 - ACCOUNTS

7.1.1 - COMPANY DETAILS

7.1.1.1 - ADD*

7.1.1.2 - MODIFY*

7.1.1.3 - DELETE*

7.1.2 - SYSTEM DEFAULTS

7.1.3 - USER DEFAULTS

7.1.3.1 - ASSIGN LOCAL PRINTER

7.1.3.2 - COLOURS & GRAPHICS

7.1.3.3 - CHANGE PATHS

7.1.3.4 - EXTERNAL VIEWER

7.1.4 - PASSWORDS

7.1.5 - CONFIGURE PRINTERS

7.1.6 - CALENDAR

7.1.7 - END-OF-YEAR

7.1.8 - PRINT MANAGER

7.2.1 - DEBTORS

7.2.1.1 - DEBTOR GROUPS

7.2.1.1.1 - ENQUIRIES

7.2.1.1.2 - ADD

7.2.1.1.3 - MODIFY

7.2.1.1.4 - DELETE

7.2.1.1.5 - LIST

7.2.1.1.6 - TOP 50 GROUPS

7.2.1.1.7 - ASCII EXPORT

7.2.1.2 - SALESMEN

7.2.1.2.1 - ENQUIRIES

7.2.1.2.2 - ADD

7.2.1.2.3 - MODIFY

7.2.1.2.4 - DELETE

7.2.1.2.5 - SALESMAN LIST

7.2.1.2.6 - PERFORMANCE ANALYSIS

7.2.1.2.7 - ASCII EXPORT

7.2.1.3 - SALES TAX RATES

7.2.1.4 - CARRIERS

7.2.1.4.1 - ENQUIRIES

7.2.1.4.2 - ADD

7.2.1.4.3 - MODIFY

7.2.1.4.4 - DELETE

7.2.1.4.5 - LIST

7.2.1.4.6 - ASCII EXPORT

7.2.1.5 - DISCOUNT TABLE*

7.2.1.5.1 - ENQUIRIES*

7.2.1.5.2 - MODIFY*

7.2.1.5.3 - LIST*

7.2.1.5.4 - ASCII EXPORT*

7.2.1.5.5 - ASCII IMPORT*

7.2.1.6 - SALES-ORDER CODES*

7.2.1.6.1 - ADD*

7.2.1.6.2 - MODIFY*

7.2.1.6.3 - DELETE*

7.2.1.6.4 - PRE-FILL A RANGE*

7.2.1.7 - EXTRA ORDER LINES*

7.2.1.7.1 - SETUP*

7.2.1.7.2 - RESET A RANGE*

7.2.2 - CREDITORS

7.2.2.1 - CREDITOR GROUPS

7.2.2.1.1 - ENQUIRIES

7.2.2.1.2 - ADD

7.2.2.1.3 - MODIFY

7.2.2.1.4 - DELETE

7.2.2.1.5 - LIST

7.2.2.1.6 - ASCII EXPORT

7.2.3 - INVENTORY

7.2.3.1 - INVENTORY GROUPS

7.2.3.1.1 - ENQUIRIES

7.2.3.1.2 - ADD

7.2.3.1.3 - MODIFY

7.2.3.1.4 - DELETE

7.2.3.1.5 - SALES & SOH SUMMARY

7.2.3.1.6 - RE-ASSIGN A GROUP

7.2.3.2 - LOCATIONS*

7.2.3.2.1 - ENQUIRIES*

7.2.3.2.2 - ADD*

7.2.3.2.3 - MODIFY*

7.2.3.2.4 - DELETE*

7.2.3.2.5 - LIST

7.2.3.2.6 - ASCII EXPORT

7.2.3.3 - GAS DELIVERY TABLE*

7.2.3.3.1 - ADD A CARRIER*

7.2.3.3.2 - MODIFY TABLE*

7.2.3.3.3 - DELETE A CARRIER*

7.2.3.3.4 - IMPORT*

7.2.3.3.5 - LIST*

7.2.3.3.6 - ASCII EXPORT*

7.2.3.4 - FUELS TABLE*

7.2.3.4.1 - ADD A FUEL*

7.2.3.4.2 - MODIFY A FUEL*

7.2.3.4.3 - DELETE A FUEL*

7.2.3.4.4 - LIST FUELS*

7.2.3.4.5 - ASCII EXPORT*

7.2.3.4.6 - COPY A FUEL*

7.2.3.5 - FUEL CARRIERS*

7.2.3.5.1 - ADD A CARRIER*

7.2.3.5.2 - MODIFY A CARRIER*

7.2.3.5.3 - DELETE A CARRIER*

7.2.3.5.4 - LIST CARRIERS*

7.2.3.5.5 - ASCII EXPORT*

7.2.3.6 - TRUCK TYPES*

7.2.3.6.1 - ADD A TRUCK*

7.2.3.6.2 - MODIFY A TRUCK*

7.2.3.6.3 - DELETE A TRUCK*

7.2.3.6.4 - LIST TRUCKS*

7.2.3.6.5 - ASCII EXPORT*

7.2.3.7 - DEPOTS*

7.2.3.7.1 - ADD A DEPOT*

7.2.3.7.2 - MODIFY A DEPOT*

7.2.3.7.3 - DELETE A DEPOT*

7.2.3.7.4 - LIST DEPOTS*

7.2.3.7.5 - ASCII EXPORT*

7.2.4 - JOB COSTING*

7.2.4.1 - JOB COST GROUPS*

7.2.4.1.1 - ENQUIRIES*

7.2.4.1.2 - ADD*

7.2.4.1.3 - MODIFY*

7.2.4.1.4 - DELETE*

7.2.4.1.5 - LIST*

7.2.4.2 - SOURCE COSTS*

7.2.4.2.1 - ENQUIRIES*

7.2.4.2.2 - ADD*

7.2.4.2.3 - MODIFY*

7.2.4.2.4 - DELETE*

7.2.4.2.5 - LIST*

7.2.5 - BILL-OF-MATERIALS*

7.2.6 - EMPLOYEES

7.2.6.1 - ENQUIRIES

7.2.6.2 - ADD

7.2.6.3 - MODIFY

7.2.6.4 - DELETE

7.2.7 - BANK

7.2.7.1 - BANK TRANS. TYPES

7.2.7.2 - DEPOSIT SLIP DETAILS

7.3 - COMPACT FILES

7.5 - AUDIT REPORTS

7.5.1 - AUDIT TRAIL

7.5.2 - LIST HEADERS

8 - MAIL SYSTEM

9 - PHONE DIRECTORY

APPENDIX A - COLLATING SEQUENCE

APPENDIX B - FORMATTING ASCII EXPORT FIELDS

APPENDIX C - SYSTEM ERROR CODES

APPENDIX D - FINAL NOTE ON HIFINANCE