HiFinance
4
SECTION
6.4.6 - GENERAL LEDGER TRANSACTION LISTS
USAGE: To print a list of General Ledger transactions.
DISCUSSION: When you choose this option, the screen will
appear as follows:
Here you can choose the order in which you wish to
print the report.
Hint: If you intend to limit the report to a range of
transactions, it is most efficient to print the report in the same order. Eg if
you wish to limit the report to a range of audit numbers, the report will scan
the transaction-file faster if you also print the report in audit number
order.
Having chosen from the options, the following
questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 6.1.2.
START A NEW PAGE ON
CHANGE OF KEY If you have chosen to print
the report in account or date order, you will be offered this option. If you
reply Y, HiFinance will start a new
page each time the major key changes. A sub-total will also be printed for each
group of transactions. If you reply N, the transactions will be printed
continuously.
ACCOUNT RANGE Here you may choose the range of General Ledger accounts printed.
DATE RANGE Here you may choose the range of transaction dates printed. Care
should be taken because if a transaction is entered with the wrong date, it
might be missed on this report.
VALUE RANGE This option is useful if you are looking for a transaction with a
specific value. Note that the lower limit is normally negative and the upper
limit is normally positive. If you are looking for a transaction with a value
of, say $1000, you should try running the report twice, i.e. from -1000 to -1000 and from +1000 to +1000.
AUDIT NUMBER RANGE If you wish to print a list of transactions for auditing purposes,
it is safer to limit the report to a range of audit numbers rather than dates.
INCLUDE ALL TRANSACTION
TYPES If you wish to print exclude any
transaction types, enter N here and you will be
presented with a complete list of General Ledger transaction types to choose
from. If you wish to include all transaction types, simply enter Y.
In all cases, the default answers are the extreme
limits of each range, so if you do not wish to limit the report on a particular
field, just bypass it.
To start the report, press <Enter> through each field or simply press <F10>.
The report will scan the transaction file and
extract all records that fit within your chosen parameters. The report itself
will detail the account number, audit number, transaction date, transaction
type, transaction value, the Debtor or Creditor code if applicable, any
reference number and the transaction details. At the end of the report, the
monetary columns are totalled.
