HiFinance
4
SECTION 7.2.3.7.5 - DEPOTS ASCII EXPORT
USAGE: To export a file detailing
all or a subset of the information on the Depots master-file. This export file
can then be used as input to other programs, such as Spreadsheets, Databases
and Word-processors. This gives you the flexibility to format reports, etc. in
ways not otherwise available in HiFinance. This function is only available if
you have the fuels option enabled.
The file will always be created in Depot code order.
DISCUSSION: Initially the screen is
cleared and you will be asked, INCLUDE ALL DEPOTS? If you enter, Y all Depot records on file will be sent to the export file and no
further limit questions will be
asked. (Go to the EXPORT FILE question.) If you press <ESC> you will be returned to the DEPOTS MENU. If you enter N, the following series of
questions will appear:
If you enter N to the above question, the
following series of questions will appear:
FROM DEPOT CODE This is the lower limit of the Depot code. Here you
enter the code of the first Depot you wish printed. The default answer is
blank. This will start printing from the start from the first Depot.
TO DEPOT CODE This is the upper limit of the Depot code. Here you
enter the code of the last Depot you wish printed. The default answer is zzzzzzzzzzzzzzz. This will end printing at the last Depot. This
entry must not be less than the starting Depot code. If you choose the default
for both questions all Depots will be included.
At each point, when answering the above questions,
you can press <ESC> and the program will reset
and return you to the DEPOTS MENU.
Next you will be asked for the export file name and
options. A full explanation of the fields may be found in FORMATTING ASCII
EXPORT FIELDS (see SECTION B). If you are using
the export function for the first time, you are strongly encouraged to view
this section of the manual. To end this page, press <F10> or <Enter> past the last option. You
will next be presented the following screen:
This screen relates to the exact fields you wish to
export. The top of this screen displays the file name you will be exporting, as
a reminder. The centre portion of the screen displays the short name of each field
available for export. Next to this is a longer, more descriptive name (which
can be exported instead of the short-name). On the right-hand-side is either a Y or N. If the field has a Y, the field will be included in the export. If the field has an N, the field will not be exported. You must choose at least one field to
export. You may use the cursor keys to view all fields, as you would in search
screens. You can change the INCL column by moving the
highlight bar to the relevant field and entering a Y or N (or + or -). The bottom of the screen
displays the number of fields you have chosen and the total possible number of
fields.
There are also function keys available for
manipulating FIELD NAMES:
<F1> This will only be available is the current field is
not being exported. Pressing <F1> will change INCL status to Y.
<F2> This will only be available is the current field is
being exported. Pressing <F2> will change INCL status to N.
<F4> This will return you to the FILE NAME and OPTIONS entry screen.
<F5> This will only be available if at least one of the
fields has been excluded from the export. Pressing this key will change all
fields to Y.
<F6> This will only be available if at least one of the
fields has been included in the export. Pressing this key will change all
fields to N.
<F8> This will restore the field choices to the state
that they were before you entered the program.
<F10> When you have finished choosing the fields you wish
exported, press <F10> to start the export
process. This option will not be available unless at least one field has been
chosen for export.
When you have entered all the above information,
press <F10> and you will be asked START FILE CREATION? If you answer N, the
program will reset and return you to the DEPOTS
MENU. If you enter Y, the screen will clear and
the Depots master-file will be read in. During this time the computer will be
selecting Depots records according to the selection criteria you have just
entered will start writing the selected fields to the export file.
Like other reports, it is possible to stop the
export of the ASCII file by pressing <ESC>. However, the ASCII file
will have been created up to the point where you stopped it.
When the report has completed, HiFinance will return
you to the DEPOTS MENU.
