HiFinance
4
SECTION
6.3.3.3 - GENERAL LEDGER STANDING JOURNALS MENU
STANDING JOURNALS are used to construct templates for entering
NORMAL JOURNALS (see SECTION 6.3.3.1). You
may enter any number of STANDING JOURNALS as long as each has a
different name. Each STANDING JOURNAL may have up to 999 and does not
necessarily have to add up to zero. The zero checks are made when the JOURNAL
is created from the STANDING JOURNAL. The file created from this menu
does not actually update the General Ledger. The update is actually made when
the NORMAL JOURNAL is created.
The GENERAL
LEDGER STANDING JOURNALS MENU is accessed as item 3 from the GENERAL LEDGER
JOURNALS MENU. On selecting this menu the following menu will be displayed:
To return to the GENERAL LEDGER JOURNALS MENU, press <ESC>.
Fields available on the STANDING JOURNALS MASTER file.
Name Comments
GENERAL LEDGER CODE This must refer to an existing General Ledger
account.
DETAILS This is a description of the journal. This description
will be used when generating the journal. It may be up to 50 characters long.
It is a compulsory field.
VALUE This is the value of the journal. The value must not
be. Note that this value may be overridden when the actual Journal is created.
It should be remembered that it is not compulsory to
make the STANDING JOURNAL add up to zero. This is deliberately allowed so that
a partial template can be entered. However, HiFinance will warn you it you try
to save an unbalanced STANDING JOURNAL. (Even though you may create an
unbalanced template, you cannot finally update real Journal unless its balance
is restored, by either entering more lines, or modifying the value of one or
more lines.
