HiFinance
4
SECTION
2.3.4.2.1 - CREATE CREDITOR PAYMENTS BATCH
USAGE: To apply create a batch of Creditors to pay.
DISCUSSION: When you start the CREATE CREDITOR PaYMENTS BATCH
program, the computer will initially check to see that the last batch was updated.
If not, the following screen will appear.
This message comes up because the previous batch
file was not deleted. This might not be a problem. For instance, you may have
created a batch of payments for the wrong Creditors. If you answer N, you will be returned to the BATCH
PAYMENTS MENU. Otherwise, if you answer Y, the old batch file will be
deleted and the program will proceed.
If you choose to proceed, you will be asked the
following questions:
APPLY ANY AVAILABLE
DISCOUNT This question relates to settlement discount.
If you have entered a value in the OVERALL
DISCOUNT% field
of the Creditors, HiFinance will automatically apply this discount if you
answer Y.
INCLUDE ALL CREDITOR
TRANSACTIONS If you answer Y here,
HiFinance will search through the entire Creditor master-file for possible
payments, irrespective of date. You might wish to choose this option and then
edit the resulting file manually. If you answer Y, go
directly to the CREATE BATCH question.
INCLUDE PARTIALLY PAID
TRANSACTIONS You can choose to have HiFinance ignore
any transactions that are partially paid. This will skip transactions that are
partially paid because of a dispute.
DUE DATES UP TO This sets an upper date limit to the transactions payable.
The default answer is 31/12/9999, which will include all
possible transactions. You might wish to, for instance, limit payment to
transactions up to 60 days ago. The date is inclusive.
CREDITOR CODE Here you may limit the Creditors to a range of Creditor codes.
GROUP If you wish to limit payments to a specific range of
Creditor Groups, enter the range here.
OTHER KEY If you wish to limit payments to a specific range of Other
Keys, enter the range here.
PAYMENT PRIORITY If you wish to limit payments to a specific range of Payment
Priorities, enter the range here.
If you press <ESC> at any time, you will be
returned to the CREDITOR BATCH PAYMENTS
MENU.
When you finish entering the above information, you
will be asked, OK TO CREATE BATCH? To proceed, answer Y. If you answer N, you will be returned to
the CREDITOR BATCH PAYMENTS MENU
without any updates being made.
If you have chosen to proceed, HiFinance will scan
the Creditor master-file within the criteria you have chosen extracting a list
of Purchase and Credit Adjustment that may be paid. No actual update of the
Creditor master-file or transaction-files will have been made. The next step is
normally to then proceed to EDIT BATCH.
