HiFinance
4
SECTION 6.2 - GENERAL LEDGER ENQUIRIES
USAGE: To enquire on the Ledger card balances and static
information such as the name, balances and notes. To enquire on the
transactions pertaining to a particular Ledger. In both cases, information can
be displayed on the screen or printed. Information cannot be changed by this
option.
DISCUSSION: When you start the enquiry program, the computer
will initially ask for a General Ledger account code. Enter the code and press <Enter>.
To search for an account, press <F9>. For further details on searches, see SECTION 1.2.
Having entered a valid code, the computer will
display the current information pertaining to that account. You will have
several options available via the function keys:
<F1> or <CsrLeft> This
will cause HiFinance attempt to read the previous record. If there is one, it
will be displayed.
<F2> or <CsrRight> This
will cause HiFinance attempt to read the next record. If there is one, it will
be displayed.
<F3> will print the information currently on the screen.
Before printing the computer will ask, START
REPORT? To
start the report, answer Y. If you do not wish to
print, answer N.
<F5> will allow you to display transactions for this
account. The screen will highlight the current balance. Use the cursor keys to
move to another balance if you wish to display transaction from another period.
Then press <Enter> or <F10>. The enquiry screen will then attempt to display
transactions starting from the beginning of your chosen period. You can then
use the cursor keys and <F9> to display different
portions of the transaction file. Also, you may press <F3> to print a range of transactions, <F7> if you wish to move the highlighted transaction to
another account or <F8> to initiate a search for
other transactions with the same audit number. (See SECTION 6.5.5.) To return to the enquiry
screen, press <ESC>.
<F6> Initially, HiFinance will display the period
balances with totals at the bottom of each column. If you wish to view
accumulated totals instead, press <F6>. To return to the balances
view, press <F6> again. The view you choose
will stay in effect until you leave the program.
<F7> or <PageDn> Initially HiFinance displays
the balances for this account. To display the other information, eg Expected
Sign, press <F7> or <PageDn>. To return to the first page press <F6> or <PageUp> or <ESC>.
<ESC> will return to General Ledger account code entry
routine. From there, another <ESC> will exit the program and
return you to the GENERAL LEDGER enquiry MENU.
