HiFinance
4
SECTION
2.4.2 - SUPPLIER LIST
USAGE: To print a list of Creditors with their names and
addresses. This report is mostly redundant if all users have access to a
computer terminal. If your purchasing officers need to carry a list of their
suppliers, this report will probably suffice.
DISCUSSION: When you choose this report, HiFinance will
firstly ask you in which order you wish to print the suppliers. The screen will
appear as follows:
Choose the order you wish to print the report in by
pressing the number next to the option. If you choose to print BY OTHER KEYS, another menu will open to allow you to specify
which of the three OTHER KEYS you actually require.
The report is similar irrespective of report order,
however certain sort orders allow page breaks between keys (eg by GROUP). Also if you intend to limit the
report to a range of Creditors, it is more efficient to print the report in
that order, because HiFinance can then optimise the search pattern.
When you enter this program, the following questions
will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 7.1.2.
START A NEW PAGE ON
CHANGE OF KEY Certain sort options will
sub-total at the end of each group, eg GROUP.
If you wish HiFinance to insert a page break at the end of each group, reply Y. Otherwise the report will flow on continuously after printing the
sub-total.
INCLUDE ALL CREDITORS If you do not wish to set any limits on the report, enter Y otherwise enter N. If you enter N, you will be asked a list of further questions.
The following question asks you to enter both a lower
and upper limit. The upper limit must not be less than the lower limit. The
default answers define the extreme limits of the field. You do not have to
change all of these limits. Only change the ones you wish to, and tab past the
others.
CODE RANGE This is the Creditor’s code.
GROUP RANGE This is the Creditor Group.
NAME RANGE This is the first 10 characters of the Creditor’s name.
POSTCODE RANGE This is the postcode. For this to work, you must use the postcode
field on the Creditor’s master-file.
OTHER KEY RANGE This may appear as a different literal depending on how
you have defined the field in SYSTEM
PARAMETERS.
YTD PURCHASE RANGE This is the total purchases for this year and next year,
irrespective of the period you are running the report for.
TOTAL BALANCE RANGE This is the total balance, irrespective of the period you are
running the report for.
When you have finished entering the filter section, or
if you have chosen to print all Creditors, the following list of questions will
appear. These questions relate to other information you might wish to include
in the report. The report normally prints the Name, Address and some other
fields. You can choose to include contact information as well. The options you
choose here will be remembered by HiFinance and will be preloaded when you next
run the report. Be aware that answering Y to all of these options
will potentially make the report very long.
PRINT CONTACT NAME? This will force the contact name to be printed.
PHONE NUMBERS? This will cause the report to include the phone numbers (as per the
Creditor record). In the Short Format report, each phone number will appear on
a separate line. In the Long Format report, all 4 phone numbers will appear on
the same line.
EMAIL ADDRESS? This will cause the email address to print (on a separate line).
NOTES? If there are any notes for the Creditor, they will be
printed. To save report space, HiFinance will only print lines that actually
have information on them. Any blank line will be ignored, unless they are in
the middle of a group of text lines. However, multiple blank lines will be
printed as one blank line, only.
DELIVERY ADDRESS? If there is a delivery address for the Creditor, they will be
printed. To save report space, HiFinance will only print lines that actually
have information on them. Any blank line will be ignored, unless they are in
the middle of a group of text lines. However, multiple blank lines will be
printed as one blank line, only.
DELIVERY INSTRUCTIONS? If there is a delivery instruction note for the Creditor, they
will be printed. To save report space, HiFinance will only print lines that
actually have information on them. Any blank line will be ignored, unless they
are in the middle of a group of text lines. However, multiple blank lines will
be printed as one blank line, only.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the Creditor Group,
Creditor Code, Creditor name, ABN and address. The Long Format also prints
certain other information.
If you have chosen to print contact information, it
will be printed on the right of the report. The format depends on whether you
have chosen to print the Long or Short Format.
