HiFinance
4
SECTION
2.4.3.5 - BACKORDER RELEASE
USAGE: To print a list of Inventory items that can be
released from backorder.
DISCUSSION: This option will not appear unless you have
enabled the appropriate function in SYSTEM DEFAULTS (see SECTION 7.1.2). Enabling this function will cause
HiFinance to create a temporary file that contains a link to each Purchase and
Return entered (through the Creditors sub-system). The BACKORDER RELEASE
report reads this file, analyses it for items that are on Sales Order (Debtors)
and produces a list in Debtor code order of each line of each order that can be
released. The report will try to fill orders (for each Inventory item) from
oldest first until either all stock has been allocated or there are no more
orders to fill. The report is then usable as a source document for reprinting
Picking-Slips or converting Sales Orders to Invoices.
After the report is printed, you have the option to
clear the temporary file. Normally you would clear this file. If you do
not, the old Purchases will be included in any future reports. Generally, the
BACKORDER RELEASE is printed once a day, near the end of the day, and the
file is cleared for the next day’s Purchase.
When you start the program, the following questions
will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 7.1.2.
The report will scan the temporary transaction file and
analyse the lines for Sales Orders. If there is no file, or there are no
Backorders to release, no report will be printed. The report itself will detail
the Debtor code, Sales Order Reference Number, Due Date, the customer’s
Reference Number, the Inventory Code, the units on back-order, the units
releasable, the Supplier’s (Creditor) code, the Salesman code and the Debtor’s
Other-key-1 value (eg area code). The long-format report also details the
Debtor’s name and the Inventory description. A line break is placed after each
Debtor. Duplicate Debtor names, dates and reference numbers are suppress to
make the report neater. There is no totalling except at the end of the report
where the total lines and total orders are printed.
