HiFinance
4
SECTION
2.4.1.2 - CREDITOR AGED TRIAL BALANCE BY WEEK
USAGE: To print a list of Creditors with their
outstanding balance and a breakdown of those balances by week. This format of
the CREDITOR AGED TRIAL BALANCE is
designed for companies that have a very fast turnover, eg Bakeries. Although
HiFinance is designed to work in monthly periods, you can report on
outstandings on a week by week basis, i.e. 7 days, 14 days, etc.
DISCUSSION: When you choose this report, HiFinance will
firstly ask you in which order you wish to print the balances. The screen will
appear as follows:
Choose the order you wish to print the report in by
pressing the number next to the option. If you choose to print BY OTHER KEYS, another menu will open to allow you to specify
which of the three OTHER KEYS you actually require.
The report is similar irrespective of report order, however
certain sort orders allow sub-totals to be printed (eg by GROUP). Also if you intend to limit the report to a range of
Creditors, it is more efficient to print the report in that order,
because HiFinance can then optimise the search pattern.
Note that this report can only be printed in Long
Format.
When you enter this program, the following questions
will appear:
START A NEW PAGE ON CHANGE OF KEY Certain sort options will sub-total at the end of
each group, eg GROUP. If you wish
HiFinance to insert a page break at the end of each group, reply Y. Otherwise the report will flow on continuously after printing the
sub-total.
TRANSACTIONS UP TO This report is generated up to a date. By default, this is today’s
date but you can change the date if you wish. Backdating does not undo the
report to the status as it was at the end of that date. Eg if you are currently
half way through March and you have entered a number of receipts that affect
February, running the report for a date in February will not give you the
balance at the end of that date. Rather it will give you the remaining
balance up to that date. You may legitimately backdate a report if, for
instance, you are running the report on Monday for a date as at last Friday.
INCLUDE ALL CREDITORS If you do not wish to set any limits on the report, enter Y otherwise enter N. If you enter N, you will be asked a list of further questions.
The following question asks you to enter both a
lower and upper limit. The upper limit must not be less than the lower limit.
The default answers define the extreme limits of the field. You do not have to
change all of these limits. Only change the ones you wish to, and tab past the
others.
CODE RANGE This is the Creditor’s code.
GROUP RANGE This is the Creditor Group.
NAME RANGE This is the first 10 characters of the Creditor’s name.
POSTCODE RANGE This is the postcode. For this to work, you must use the postcode
field on the Creditor’s master-file.
OTHER KEY RANGE This may appear as a different literal depending on how
you have defined the field in SYSTEM
PARAMETERS.
YTD PURCHASE RANGE This is the total purchases for this year and next year,
irrespective of the period you are running the report for.
TOTAL BALANCE RANGE This is the total balance, irrespective of the period you are
running the report for.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the Creditor Code,
Creditor name, Current balance and balance up to 42 days back, as well as the
total balance up to the chosen date. The contact name and number are also
printed. At the end of the report, the total of each period is printed along
with the percentage of the total balance this represents.