Pipeline
3
SECTION
7.1.1 - MAINTAIN SYSTEM DEFAULTS
USAGE: To set or change the SYSTEM OPTIONS in the master control file. Changes made here are
global to all users on the system, although users may not see the changes until they log-off and back on again.
DISCUSSION: This utility function in Pipeline is very
important. There is more discussion of its usage in SECTION 0 - GETTING STARTED. Most of the
options that personalise your system are set here. Pipeline is a very flexible
accounting system, but before you can use it to its full potential in your
company, Pipeline must be told what you want it to do. Usually, this function
is restricted to persons responsible for the overall maintenance of your
installation.
There are too many options to fit on one screen, so
when you finish with one page you will be transferred to the next page. <PageUp> and <PageDn> can be used to move between
pages. Please remember that if you press <ESC> at any point you will leave
this program without changing the control file. To actually save the changes, move
to the last page where <F10> will allow you to end and
update.
In each case, an answer must be placed the box on
the right-hand-side of the screen. If an invalid answer is given, the screen
will show this when you try to exit to the next screen.
All options on these screens can be changed at any
time. If you are setting-up Pipeline for the first time, you may not be sure of
how to answer some of the questions. Don't
worry. You can return to this, or any other Utilities screen and change
your answers tomorrow, or next week, or when ever it is necessary. If you have
any problems with these options, leave them and try to put through a few
transactions. Then, if there is something that you do not like, or do not need,
return to the SYSTEM DEFAULTS function
to rectify the problem. If you still have problems, contact your dealer.
Once the program has loaded into the computer’s
memory the first page of questions will appear. Most of questions are
self-explanatory, but a detailed explanation for each one follows:
ASK
LINE DESCRIPTION IN INVOICING/PURCHASING? .. (Y+/N-) [
]
Every Inventory item and General Ledger account has
its own description. If you wish to always use these descriptions when
invoicing, enter N here. If you enter Y, Pipeline will allow you to enter a description on every line.
ASK
INVOICE / CREDIT NOTE NUMBER? .............. (Y+/N-) [ ] This option allows you to
choose if a reference number will be asked for when entering Invoices and
Credit Notes (Credit Tax Adjustment Note). If you enter N here, Pipeline will apply a reference number one larger than the last
Invoice or Credit Note entered. If two or more Invoices are being raised,
initially they will be given the same reference number. The first one saved
will retain that number, but the second one will be reassigned a new number (to
avoid duplicate invoice numbers). A warning will be displayed when the
reference number is changed. If you choose Y for the current option, you
will be presented with the next available number but a) you can change this and
b) no check is made for duplicates. The Y option is usually used for
sites that enter Invoices from Invoice Books. If you do not do this, it is
generally better to enter N here.
ASK
INVOICE / CREDIT-NOTE DATE? ..................... (Y+/N-) [ ] This option allows you to
choose if the date will be asked for when entering Invoices and Credit Notes (Credit
Tax Adjustment Note). If you enter N here, Pipeline will apply today’s
date without asking.
DISPLAY
DEBTOR'S CREDIT INFO IN INVOICING? ............... (Y+/N-) [ ] If you enter Y here the screen will display the Debtor’s Credit Information, in a
box, after you enter the Debtor Code. This can sometimes be useful. The
information will only be displayed if the Debtor has anything entered in the
Days or Dollar Credit, fields.
????
DEFAULT RECEIPT TYPE? ........................
DEFAULT DEPOSIT SLIP RECEIPT TYPE? ...........
DEFAULT UNALLOCATED TRANSACTION SEARCH (DR)? .
LIMIT GL TO ASSET/REVENUE ACCS IN INVOICING? .
SHOW CONSOLIDATED BALANCE IN INVOICING, ETC? .
SEARCH DEBTORS BY CODE OR NAME? ..............
SEARCH CREDITORS BY CODE OR NAME? ............
ALLOW POSTING PAST END OF CALENDAR RANGE? ....
ASK FOR SUNDRIES IN SITE ENTRY? ..............
AUTO COMPUTE 10% GST IN INVOICING?
...........
ASK PAYMENT COMMENT LINE IN INVOICE PRINT?
.......................
ARE COMPANY DETAILS TO BE PRINTED ON INVOICES?
...................
PRINT DEBTOR'S BALANCE ON INVOICE?
...............................
SUPPRESS TRAILING ZEROS IN INVOICE PRINT?
........................
DEFAULT PAYMENT TYPE?
............................................
DEFAULT UNIT-OF-MEASURE WHEN ADDING INVENTORY CODES?
.............
ASK FOR GENERAL LEDGER FIRST IN INVOICING?
.......................
ASK FOR GENERAL LEDGER FIRST IN PURCHASING?
......................
LIMIT GL TO ASSET/EXPENSE ACCS IN PURCHASING?
....................
POST AUTO-JOURNAL MAIL TO WHICH USER-CODE? .......................
LIMIT PRINT-FILE NAMES TO 8
CHARACTERS?
..........................
ASK FOR DUE DATE IN CREDITOR PURCHASES?
..........................
ASK FOR SINGLE READING PUMPS?
....................................
DEFAULT UNALLOCATED TRANSACTION SEARCH (CR)?
.....................
DEFAULT PURCHASE ORDERS SEARCH?
..................................
MAXIMUM JOB EXCESS BEFORE WARNING IS DISPLAYED?
..................
IS THIS THE MASTER COMPUTER? (FOR PETROL ONLY) ............
FORCE AUSTRALIAN POSTCODE RANGES? .........................
AUTO-SEARCH WHEN KEY DOES NOT MATCH?
......................
CARRY LAST KEY FROM ONE FUNCTION TO NEXT?
.................
ALLOW BLANK KEY TO START AT BEGINNING OF FILE?
............
FOLD ALPHA-NUMERIC KEYS TO
UPPER-CASE?
....................
SUPPRESS DATE ENTRY AT LOG-IN?
............................
SUPPRESS AUDIT REPORT GENERATION?
.........................
SUPPRESS MENU AUDIT GENERATION?
...........................
SPECIAL LOGO FORMAT?
......................................
SPECIAL INVOICE FORMAT?
...........................................
SPECIAL RECIPIENT GENERATED INVOICE FORMAT
(DEBTORS)? .............
SPECIAL STATEMENT FORMAT?
.........................................
SPECIAL CHEQUE FORMAT?
............................................
SPECIAL RECEIPT FORMAT?
...........................................
SPECIAL PURCHASE FORMAT?
..........................................
SPECIAL PURCHASE ORDER
FORMAT?
....................................
SPECIAL REMITTANCE ADVICE
FORMAT?
.................................
PRINT DEBTOR RECEIPTS?
............................................
PRINT GENERAL LEDGER RECEIPTS?
....................................
PRINT CREDITOR CHEQUES? ...........................................
PRINT GENERAL LEDGER CHEQUES?
.....................................
PRINT PAYROLL CHEQUES?
............................................
PRINT AGENT CHEQUES?
..............................................
PRINT PURCHASES? ..................................................
PRINT PURCHASE ORDERS?
............................................
LONG DATE FORMAT WHEN DISPLAYING ON SCREEN?
.......................
SHORT DATE FORMAT WHEN DISPLAYING ON SCREEN?
......................
LONG DATE FORMAT WHEN PRINTING STANDARD REPORTS?
..................
SHORT DATE FORMAT WHEN PRINTING STANDARD REPORTS?
.................
FAX DEBTOR INVOICES WHERE POSSIBLE?
.................................................................. (Y+/N-) [Y]
FAX REPRINTED
DEBTOR INVOICES WHERE POSSIBLE?
........................................................ (Y+/N-) [Y]
PRINT COMPANY
DETAILS ON FAX-FORMAT INVOICES?
........................................................ (Y+/N-) [Y]
NUMBER OF COPIES WHEN PRINTING INVOICES?
........................................................... (1/2/3/A) [1]
FAX SALES
ORDERS WHERE POSSIBLE?
..................................................................... (Y+/N-)
[N]
FAX REPRINTED
SALES ORDERS WHERE POSSIBLE? ...........................................................
(Y+/N-) [N]
PRINT COMPANY DETAILS ON FAX-FORMAT SALES ORDERS?
.................................................... (Y+/N-) [N]
NUMBER OF COPIES WHEN PRINTING SALES ORDERS?
....................................................... (1/2/3/A) [1]
FAX
STATEMENTS WHERE POSSIBLE?
....................................................................... (Y+/N-)
[N]
PRINT COMPANY
DETAILS ON FAX-FORMAT STATEMENTS? ......................................................
(Y+/N-) [N]
NUMBER OF COPIES WHEN PRINTING STATEMENTS?
......................................................... (1/2/3/A) [1]
FAX DIRECT
DEBIT ADVICE WHERE POSSIBLE?
.............................................................. (Y+/N-) [N]
PRINT COMPANY
DETAILS ON FAX-FORMAT DIRECT DEBIT ADVICES?
............................................ (Y+/N-) [N]
NUMBER OF COPIES WHEN PRINTING DIRECT DEBIT ADVICES?
............................................... (1/2/3/A) [1]
FAX RECIPIENT
GENERATED TAX INVOICES WHERE POSSIBLE?
................................................. (Y+/N-) [N]
FAX REPRINTED
RECIPIENT GENERATED TAX INVOICES WHERE POSSIBLE?
....................................... (Y+/N-) [N]
PRINT COMPANY
DETAILS ON FAX-FORMAT RECIPIENT GENERATED TAX INVOICES?
................................ (Y+/N-) [N]
NUMBER OF COPIES WHEN PRINTING RECIPIENT GENERATED TAX INVOICES?
................................... (1/2/3/A) [1]
FAX PURCHASE
ORDERS WHERE POSSIBLE? ..................................................................
(Y+/N-) [N]
FAX REPRINTED
PURCHASE ORDERS WHERE POSSIBLE?
........................................................ (Y+/N-) [N]
PRINT COMPANY
DETAILS ON FAX-FORMAT PURCHASE ORDERS?
................................................. (Y+/N-) [N]
NUMBER OF COPIES WHEN PRINTING PURCHASE ORDERS?
.................................................... (1/2/3/A) [1]
FAX
REMITTANCE ADVICES WHERE POSSIBLE?
............................................................... (Y+/N-) [Y]
PRINT COMPANY DETAILS ON FAX-FORMAT REMITTANCE ADVICES?
.............................................. (Y+/N-) [Y]
NUMBER OF COPIES WHEN PRINTING REMITTANCE ADVICES?
................................................. (1/2/3/A) [1]
SEND
COVER-SHEET WITH FAXES?
.........................................................................
(Y+/N-) [N]
ATTACH NOTES
TO FAXES & EMAILS?
...................................................................... (Y+/N-)
[N]
REPORT SERVER
EMAILS VIA SENDMAIL RATHER THAN MAIL? (ONLY RELEVANT FOR VERSION 2 OR ABOVE) ........... (Y+/N-) [Y]
REPLY EMAIL
ADDRESS? (REQUIRED IF USING SENDMAIN) ................
[accounts.receivable@unitedpetroleum.com.au ]
REPORT SERVER
FILES? ............................................. [D:\TMP\ ]
???
This option controls the reference number field in
Invoicing. When you start an Invoice or Credit-note, Pipeline will add one to
the last invoice number used and offer this as the next reference number. If you
enter Y here, you will be able to
change this reference number. In this case Pipeline will make no effort to
check that you have missed or duplicated a reference number. This option is
mainly for those companies that post-invoice, ie they
enter invoices into Pipeline from manual dockets.
If you choose N, Pipeline will not give you
the choice to modify the reference number. The number will still appear near
the top right-hand corner of the screen while the Invoice/Credit-note is being
entered. When you finally choose to update the transaction, Pipeline will check
the master-files to see if no one else on the network has used this number. If
so, the reference number will automatically be updated to make sure that no
duplicate invoice numbers are generated by the system. If Pipeline changes the
number, a warning to this effect will be displayed. This warning is for those
companies who manually write the invoice number on order documents.
Hint: If you run multi-terminal and you potentially
have more than one terminal invoicing, you should normally set this option to N. If you wish to reset the running number, set the option to Y, enter one Invoice and then change it back to N. Make sure that no one else is invoicing while you do this.
ASK
INVOICE / CREDIT-NOTE DATE? ................ (Y+/N-) [ ]
This option controls the date field in Invoicing and
Credit-notes. In each case, Pipeline will offer the current date. If you enter Y here, you will be able to change the date at Invoice time.
ASK
INVOICE / CREDIT-NOTE SALESMAN? ............ (Y+/N-) [.]
This option controls the Salesman number field in
Invoicing and Credit-notes. In each case, Pipeline will default to the usual
Salesman (as defined on the Debtor’s record). If you have entered a value into DEFAULT SALESMAN DURING INVOICING (see below), the Salesman
will default to this value rather than the entry in Debtors. If you enter Y here, you will be able to change the Salesman at invoice time. If you
enter N here, the Salesman will always
be the one defined in the Debtor’s record. If you do not use Salesman numbers,
you may safely set this option to N.
ASK
OVERALL DISCOUNT? .......................... (Y+/N-) [.]
If you wish to enter a discount that will apply to
the whole Invoice, choose Y. This information will be
asked at the beginning of the invoice. (See also - Line Discount, below.) This
option also affects Credit-notes and Sales Orders.
ASK
LINE DISCOUNT? ............................. (Y+/N-) [.]
If you wish to enter a discount that will apply to
each line of Invoice, choose Y. In this case, you will be
required to enter the extra field on each Inventory line. If you have chosen to
enable both Line and Overall Discounts, Pipeline can automatically,
geometrically add these and apply a composite discount to each line. This
option also affects Credit-notes and Sales Orders.
PRIMARY TRANSACTION TYPE IN INVOICING? ......... (I/G/J) [.]
Normally, Pipeline will ask for an Inventory code (I). If you wish to enter a General Ledger line instead, you need to
press a function key. If you mostly enter General Ledger lines (ie services) it is more convenient to be asked for the
General Ledger by default and the to be able to choose an Inventory code by
pressing a function key. If you wish to do this, choose G. This option also affects Credit-notes and Sales Orders. If you are
using the Job Costing system, you can also answer to J so that posting to Jobs is the default.
UNIT SALES ONLY? ............................. (Y+/N-/A) [ ]
This option controls the initial value of the units
sold field during Invoicing. Choose N to have the unit sold field
default to zero. Choose A to default the field to 1. If you choose Y, Pipeline will always sell one
unit per line. This option also affects Credit-notes and Sales Orders.
DEFAULT
RECEIPT TYPE? ............................ (A-Z) [ ]
When you enter a single receipt, you are required to
enter the payment type, eg C for Cash, etc. Pipeline
will pre-load this field with what ever you enter here. Normally this is set to
Q for Cheques.
DEFAULT
DEPOSIT SLIP RECEIPT TYPE? ............... (A-Z) [ ]
When you enter multiple receipts from your deposit
slip, you are required to enter the payment type, eg C for cash, etc. Pipeline will pre-load this field with what ever you
enter here. Normally this is set to S for Statements.
DEFAULT
UNALLOCATED TRANSACTION SEARCH (DR)? . (Y+/N-/A) [ ]
When you display Debtor transactions, you can apply
a mask that will only display transactions that have not been fully allocated,
eg unpaid invoices. If you choose Y here, Pipeline will simply
enter the enquiry screen with masking on. You may then press <F1> to display all transactions. If you choose A, you will be asked each time whether you wish masking. If you choose N here, the whole masking function will be disabled. The default
response to this question can be set here. If you enter a Y or N, that will be the default.
If you enter A, the default will be blank,
which will force a response each time you enter the enquiry program.
LIMIT
GENERAL LEDGER TO ASSET/REVENUE ACCCOUNTS IN INVOICING? ... (Y+/N-) [ ]
In Invoicing, if you wish to stop accidental
postings to General Ledger accounts other than Asset and Revenue types, choose Y here. Pipeline will automatically block postings to special control
accounts and heading accounts.
SHOW CONSOLIDATED BALANCE IN INVOICING? ........ (Y+/N-) [.]
This option only has an effect if you use the
Bill-to function. Normally, each account will show its true balance. Because of
this, the balance of a subsidiary account will always show as zero. To have the
Invoice program show the outstanding balance of the whole Debtor’s account,
choose Y. This option also has an
effect during Invoicing and Sales Orders. If you choose to show consolidated
balances, the credit limit calculations will look for the main account’s
balance and transactions. Otherwise, each sub-account can have their own credit-limit. Days overdue limits are similarly
either set sub-Debtor by sub-Debtor, or the subsidiary accounts can inherit the
main Debtor’s attributes.
ASK
FREIGHT CHARGEABLE IN INVOICING? ........... (Y+/N-) [.]
If
you wish Pipeline to ask for freight separately during invoicing, choose Y. Freight entered this way will be separately totalled on the invoice
and certain transaction reports.
ASK
FOR DELIVERY ADDRESS IN INVOICING? ......... (Y+/N-) [ ]
You may attach a delivery address to each Debtor. This
prints on the invoice. If you wish to be able to change this address at invoice
time, choose Y.
ASK
FOR DELIVERY INSTRUCTIONS IN INVOICING? .... (Y+/N-) [ ]
You may attach delivery instructions to each Debtor
record. This prints on the invoice. If you wish to be able to change this
address at invoice time, choose Y.
ASK
FOR CARRIER IN INVOICING? .................. (Y+/N-) [ ]
If you wish to enter a carrier name (which will
print on the invoice), choose Y.
ASK
FOR SALESMAN COMMISSION IN INVOICING? ...... (Y+/N-) [ ]
Each Salesman has a commission rate, which can be
defined in SYSTEM UTILITIES. If you
wish to be able to override this default rate at invoice time, choose Y.
SIMULATE
BALANCE FORWARD STATEMENTS? ........... (Y+/N-) [ ]
Pipeline is a strictly Open Item accounting system.
This means that the basic posting object is the transaction. By comparison,
Balance Forward systems post to a balance. Fully Open Item Statements only
print outstanding transactions, whereas Balance Forward Statements print the
opening balance and current transactions, irrespective of payment. Previous
versions of Pipeline have offered the choice of Balance Forward. For backward
compatibility, Pipeline 4 has the option to simulate this style. We stress that
this is a simulation, because Pipeline 4 always posts in an Open Item fashion
to the 27 accounting periods defined in the Calendar. By enabling this option,
you will force (and therefore not be asked later) the option to print previous
balances as a total, and the option to print all current transactions in full.
Unlike the Open Item option, the Balance Forward simulation will only
work if you print statements at the actual end of month, before posting
any new receipts.
SUPPRESS
REPRINT WHEN PRINTING STATEMENTS? ..... (Y+/N-) [ ]
Most statement formats automatically stop after the
first statement printed and ask if you wish to reprint. This facility allows
you to line-up the paper. It is mainly appropriate for continuous forms. If you
are printing to a laser printer or via faxes or emails, reprinting the first
statement is redundant. To turn off the facility, enter Y here.
SHOW INVENTORY
DESCRIPTION LINES 1 AND 2 SEPARATELY IN INVOICING AND SALES ORDERS? .....
(Y+/N-) [ ]
Pipeline
holds two, fifty character description lines for each stock code. Since version
5.02 Invoicing, using the Z-type invoice layout,
concatenates these two lines into one. Then the full description is broken into
multiple lines, as required. Some sites use the two lines to mean different
things, eg first line for the general description and the second for the
colour. In this case, it might be better to show the information as two
separate lines (as it was in earlier versions). If you wish to show the two
lines separately, enter Y here. Note that this option
only relates to stock lines and only for the Z-type Invoicing and Sales Orders.
SEARCH
DEBTORS BY CODE OR NAME? .................. (C/N) [ ]
When you search for a Debtor, eg through DEBTOR ENQUIRIES, you have the choice to
display the search in either Debtor Code or Debtor Name order. Enter C or N, respectively, to set the
search order.
SKIP
DORMANT DEBTORS IN SEARCHES? .............. (Y+/N-) [ ]
If you set the option to Y, dormant debtors will be excluded from searches (<F9>). Then the only way to get to a Dormant Debtor will
be by direct hit in enquiries, etc.
PRINT COMPANY DETAILS ON INVOICES? ............. (Y+/N-) [ ]
Standard Pipeline invoice stationery allows your
computer to print your company’s name and address. If you choose to print your
own stationery with this information already included, you will need to tell
the system not to print these fields. Note that if you choose Y, you will need to fill in the relevant fields in COMPANY DETAILS.
PRINT COMPANY DETAILS ON SALES ORDERS? ......... (Y+/N-) [ ]
Standard Pipeline invoice stationery allows your
computer to print your company’s name and address. If you choose to print your
own stationery with this information already included, you will need to tell
the system not to print these fields. Note that if you choose Y, you will need to fill in the relevant fields in COMPANY DETAILS.
PRINT COMPANY DETAILS ON STATEMENTS? ........... (Y+/N-) [ ]
Standard Pipeline statement stationery allows your
computer to print your company’s name and address. If you choose to print your
own stationery with this information already included, you will need to tell
the system not to print these fields. Note that if you choose Y, you will need to fill in the relevant fields in COMPANY DETAILS.
DISPLAY
SALESMAN DETAILS DURING INVOICING? ..... (Y+/N-) [ ]
To save screen space, Pipeline normally does not
display the Salesman’s details on the screen, after it has been defined. Indeed,
if you choose not to be asked for the Salesman during invoicing (see above) you
will not have any indication of who the actual Salesman is for this invoice.
Usually this is not a problem, as the Salesman is defined in DEBTOR MAINTENANCE and does not need
changing. If you choose Y, Pipeline will display the
Salesman’s code and name under the Debtor’s name.
SHOW
DISCOUNT AS A PERCENTAGE IN INVOICING? .... (Y+/N-) [
]
Normally the Pipeline Invoice prints any discount as
a value. If you would prefer to show the discount as a percentage instead,
enter a Y here.
ALLOW
BLANK TEXT LINES IN INVOICING? ........... (Y+/N-) [.]
Normally Pipeline stops you from accidentally
entering a blank text line. Some companies specifically need to separate
sections on an Invoice with blank lines. For these companies, the option to
allow blank lines is enabled by entering Y here.
ASK
TAX RATE DURING INVOICING? ................. (Y+/N-) [.]
If you answer N here, Pipeline will apply the
tax rate as it appears in the Inventory Master-file. If, instead, you need to
change the rate for each invoice, answer Y.
ASK
TAX BASIS DURING INVOICING? ................ (Y+/N-) [ ]
If you answer N here, Pipeline will apply
the tax basis as it appears in the Inventory Master-file. If, instead, you need
to change the value for each invoice, answer Y.
COMPUTE
DAYS CREDIT ON PERIOD BASIS? ......... (Y+/N-/A) [.]
Normally in Invoicing and Sales Orders, if you the
Debtor has a “days credit”, Pipeline computes the over-credit limit by
subtracting the first outstanding debit transaction from today’s date. If you
enter Y here, Pipeline will compute the days credit
by going to the end of the period in which the first outstanding debit is in,
and then subtracting that from today’s date. This is for sites that offer
credit terms such as “14 days from statement”. (The assumption is that the
statement is printed at the end of the month.) If you enter A, control is shifted to the
same question as it appears on the Debtor. This allows you to control the
function Debtor by Debtor. A Y or N makes the question on the Debtor, irrelevant.
ASK
PAYMENT COMMENT LINE IN INVOICE PRINT? ..... (Y+/N-) [ ]
COMPANY
DETAILS (See SECTION 7.1.1) allows you to enter two
lines of comments, which usually refer to the terms of payment. If you change
these details with each invoice, you can have Pipeline prompt you for the
fields each time an invoice is printed.
MANUAL COST-OF-SALES CALCULATION? .............. (Y+/N-) [ ]
Pipeline automatically computes the cost-of-sales
for each Inventory line billed on an Invoice. The method of calculation is
dictated by another flag, see below but you can also manually override the
result by answering Y here. In this case,
Pipeline will still compute the cost-of-sales but it will then stop, display
the value and allow you to replace it with a manual value.
FORCE
MANUAL COST-OF-SALES TO BE NON-ZERO? ..... (Y+/N-) [ ]
This option only has an effect if you have chosen to
enable the Manual Cost-of-Sales option, above. It tells Pipeline to force the
Cost-of-Sales to be non-zero on any line that asks for it. This option can also
be used in conjunction with the Cost-of-Sales calculation method. If you set
this to 7, Pipeline will always present a zero Cost-of-Sales and then force you
to enter a value.
ASK
UNIT COST-OF-SALES IN INVOICING? ........... (Y+/N-) [ ]
This option is only relevant if you have chosen the
Manual Cost-of-Sales option, above. If you answer N, Pipeline will compute the Cost-of-Sales in total and allow you to
enter an overriding value. If you answer Y, Pipeline will present the
unit Cost-of-sales (unextended). You must then enter the new value (per unit)
and Pipeline will extend it for you.
SUPPRESS
LAST-PURCHASE-PRICE DISPLAY? ........ (Y+/N-/A) [ ]
This option is overridden by the previous option.
Normally, If you choose not to enter a manual
cost-of-sales, Pipeline displays the last-purchase-price in the spare space.
This is often a useful piece of information that allows you to compare the
price you are selling the stock for with the price you last purchased it for.
If you would prefer not to display the field, answer Y here. If you enter an A here, the function will be controlled by a
similar question in the user defaults as setup in PASSWORDS. (See SECTION
7.1.4.)
PRINT
DEBTOR'S BALANCE ON INVOICE? ........... (Y+/N-/A) [ ]
It is possible to have the invoice print a total
outstanding balance. This is useful quick reminder to the Debtor that they owe
other monies. You can set this option to, always print (Y), never print (N) or ask you each time an
invoice is printed (A). If you choose A, the default answer (during invoicing) will be N if there is no other outstandings, or Y if there are.
SUPPRESS
TRAILING ZEROS IN INVOICE PRINT? ...... (Y+/N-) [ ]
This option specifically refers to the units sold
field on the invoice. Normally, Pipeline prints this field to 3 decimal points.
If you sell mostly unit sales, you can set this option to Y and Pipeline will automatically truncate the field after and including
the last zero digit after the decimal point. Eg. 1.000
will print printed as 1, 1.500 will be printed as 1.5.
SUPPRESS
DOLLAR EXTENTIONS IN INVOICE PRINT? . (Y+/N-/A) [ ]
If you choose Y here, the invoice will not
print the line totals on the invoice. This is useful if you invoice component
goods and you do not wish to show the make-up of pricing, just the total.
INCLUDE
TAX IN UNIT PRICE IN INVOICE PRINT? .. (Y+/N-/A) [ ]
This option is mainly used in the old Sales-Tax
regime. If you choose Y here, the unit price will
include the tax value. This is useful if you wholesale and retail. In this
case, you will probably compute your tax on the wholesale price. This allows a
Client who pays retail to compute your wholesale price. If you wish to hide
this information choose Y.
INCLUDE
TAX IN EXTENSIONS IN INVOICE PRINT? .. (Y+/N-/A) [ ]
If you choose Y here, the extended price
will include the tax value. If not, it will show the pre-tax value. For retail
sales, it is preferable to have this option turned on. If you wish to be asked
this question on every invoice print, enter A here.
PRINT BACKORDERS IN INVOICE PRINT? (Z-TYPE ONLY) (Y+/N-) [ ]
Currently, this option is only for Z-type invoices. If you choose Y here, any item that is backordered, will appear after the last
line of the invoice. Normally, backorders will only be printed on
invoices printed in landscape. This includes the original Pipeline multi-part
stationary and special landscape forms of the Z-type print. For those who wish
to see their invoice printed in portrait, but still wish a backorder list to be
printed, you can enable this option.
PRINT
SAVINGS (COMPARED TO PRICE 8) IN INVOICE PRINT? (FOR Z-TYPE INVOICES, ONLY)
(Y+/N-) [ ]
Currently, this option is only for Z-type invoices.
If you choose Y here, the invoice print
routine will add up any line where the line value is less than the theoretical
value (inc GST) if the price had been PRICE 8. This then prints at the end of the invoice showing
your customer how much they are theoretically saving. To make this work, PRICE 8 must not be zero for each inventory code you wish
to be included. Any negative savings are ignored.
LINK RECEIPTING FROM INVOICE PROGRAM? .......... (Y+/N-) [ ]
If you invoice “over the
counter”, you will probably wish to receipt monies straight after invoicing. This option allows you to
do this, bypassing the menu programs.
DEFAULT
ANSWER TO LINK RECEIPTING QUESTION? .... (Y+/N-) [ ]
If you have chosen Y to the
above question, you can further choose if you wish Pipeline to default the
answer (in Invoicing) to a Y, N or blank. (Answer Y, N or A, respectively.) If you have
not chosen to link receipting from invoicing, this question is irrelevant.
ASK
FOR PRINTER DRIVER & PORT IN INVOICING? .... (Y+/N-) [ ]
Occasionally you may wish to print to alternate
printers. If you need this facility, choose Y. Most installations will
choose N. If you enable this option
you will be asked for the printer port and driver every time you print an
invoice.
MARK
DUPLICATE INVOICES AND CREDIT-NOTES? ...... (Y+/N-) [ ]
Pipeline has the ability to reprint invoices. This
is initiated from DEBTOR ENQUIRIES
(see SECTION 1.2).
If you wish to be able to distinguish invoices that were printed this way from
invoices that were printed when they were originally entered, choose Y. This will print the word DUPLICATE above the word INVOICE (or CREDIT-NOTE).
USE
PROFORMA INVOICES RATHER THAN SALES ORDERS?
(Y+/N-) [ ]
If you use your Sales Orders as a pro-forma invoice,
you can choose to have Pipeline display this on the menu and print it on the
actual order print.
INSERT
BLANK LINES IN DEBTOR AGED TRIAL BAL? ... (Y+/N-) [ ]
Normally, the Debtor Aged Trial Balance will print
each Debtor on a single line followed by the next Debtor, etc. Some companies
find it convenient to print the report with some space between the lines. This
allows manual notes to be inserted on the printed report. If you enter Y to this option, Pipeline will triple space the report.
ALLOW
LABELS TO BE PRINTED FROM DEBTOR ENQUIRIES? .. (Y+/N-)
[ ]
If you wish to print labels from the DEBTOR ENQUIRY program, enter Y here. This will then display a function key allowing you to print. For
more details, see SECTION 1.2. If
you wish to print other than the default labels, you will need to also setup
the special format.
PRINT
DOCKETS FOR SUNDRY DEBTOR? ............... (Y+/N-) [ ]
If you have a docket printer and wish to have
Pipeline automatically send cash sales to that printer, enter Y here. Pipeline will then automatically direct Invoices entered under
the Debtor, SUNDRY, to that printer. The printer
is normally a different printer to your Invoice printer and is setup
independently in the LOCAL PRINTERS
section. The format is the print is based on a 3” plain paper roll.
ASK
FOR PAYMENT DETAILS FOR SUNDRY DEBTOR? ..... (Y+/N-) [ ]
If you enable this option, when you enter an Invoice
for the Sundry Debtor, you will be asked to supply a transaction type. If this type is a cash type (normally C), you will also be asked to
enter an amount tendered, and Pipeline will display the value of any change to
be returned to the Customer. This facility also writes entries to the
Bank Deposit Slip, if this option is enabled.
SIMPLIFIED
SUNDRY DEBTOR INVOICE ENTRY? ........ (Y+/N-) [ ]
If you enable this option, Pipeline will
automatically turn the options to ask for the invoice date, the inventory
description and manual cost-of-sales, off, in Invoicing and
Credit-notes, for the Sundry Debtor, only. This does not affect the relevant
options for other Debtors. This option simplifies invoicing for Sundry Debtors
without compromising the functionality for corporate Debtors. No other program
functions are affected.
ROUND
SUNDRY INVOICES TO NEAREST 5 CENTS? ...... (Y+/N-) [ ]
If you enable this option, Pipeline will
automatically round Sundry Invoices (and Credit-notes) to the nearest 5 cents.
The difference is printed on the invoice and posted to Discounts in the General
Ledger. This option is most useful for POS Sundry sales that are mostly in
cash. The rounding will not affect orders but are recomputed when orders are
converted to invoices.
AUTO COMPUTE 10% GST IN INVOICING? ............. (Y+/N-) [ ]
This
facility is basically for retailers who price everything including GST. If you
enter Y here, Pipeline will ignore all tax tables and just assume that every
price you enter is inclusive of 10% GST. It will then take 1/11th
off every line (including freight and any G/L postings) and post the invoice
appropriately. You cannot use this option if you have a mixture of GST and
non-GST items to sell. Also, this option forces certain other options to be
effectively set.
CHECK
IF SUB-ACCOUNTS EXIST WHEN INVOICING? .... (Y+/N-) [ ]
This option is only relevant for companies that use
the Bill-to facility. This facility allows you to create sub-debtors whose
purchases are paid by the head office. Sometimes the head office can purchase
from you and sometimes they cannot. If you wish Pipeline to warn you that you
are invoicing a head office, enter Y here. Note this will only produce a warning.
You can still continue with the invoice but it can sometimes stop the
accidental billing if a head office when you really should have billed the
sub-debtor.
ALLOW
PERMANENT PRICE CHANGES IN INVOICING? .... (Y+/N-) [ ]
This option is primarily for POS (Point-of-Sale) users.
The option allows you to use the Invoice program to update pricing. If you
enter Y here, Pipeline will test if you have changed a price while entering an
Invoice. If so, you will be asked if you wish to make this change permanent. If
you answer Y, the new price will be written back to the Inventory master-record, as
the Invoice is updated. This saves you the bother of having to enter the
Inventory Modify program to change prices. Care should be used when using this
option because anyone who can enter an invoice, can
change prices. If you are using multiple pricing structures, the Debtor’s price
code will be used to choose which price is rewritten.
STORE
DEBTOR'S BANK DEPOSIT DETAILS? ........... (Y+/N-) [ ]
If you enter a Y here, Pipeline will store
(in the notes file) the details of the bank deposit entry. This consists of the
Bank Name, the Branch and the Drawer. This is particularly useful when you
receive cheques, often, from the same small set of customers. There is an
overhead of space and a slight overhead of time when processing across
networks. If you choose N, Pipeline will not store
the information but will still default the Drawer to the name of the Debtor.
SUPPRESS
DEBTOR BALANCES WHEN INVOICING? ....... (Y+/N-) [ ]
This option is mainly used for Point-of-Sale (POS)
installations. Normally Pipeline will display the Debtor’s balance in the top
right hand corner of the invoicing screen. This may not be desirable as it
shows the takings for the day, especially for the “Sundry” Debtor. If you enter
Y
here, the balances will not be displayed. This function also controls
Credit-Notes and Sales-Orders. Setting this option does not suppress any checks
for credit limits.
SUPPRESS
REPRINT DURING DEBTOR INVOICING? ...... (Y+/N-) [ ]
This option that allows you
to suppress the reprint question in invoicing. This is useful when you
have laser printer invoice output because you generally know that the print
will be OK. Removing the reprint question can speedup
invoicing. This option does not stop you from reprinting an invoice
through enquiries.
DEFAULT
ACTIVE SALES ORDERS SEARCH? .......... (Y+/N-/A) [ ]
When you display Debtor Sales Orders, you can apply
a mask that will only display transactions that have not been fully invoiced, ie active orders. If you choose Y here, Pipeline will simply enter the enquiry screen with masking on.
You may then press <F1> to display all
transactions. If you choose A, you will be asked each
time whether you wish masking. If you choose N here,
the whole masking function will be disabled. The default response to this
question can be set here. If you enter Y or N, that will be the default. If you enter A, the
default will be blank, which will force a response each time you enter the
enquiry program. Note that when converting Orders to Invoices, only the active
Orders will be displayed. Your response to this masking question does not
affect Invoicing.
VERIFY
LINES DURING SALES ORDER CONVERSION? .. (Y+/N-/A) [ ]
When you convert a Sales Order to an Invoice, you
have the option to have Pipeline either a) load the whole
order and then you can go back and adjust specific lines, or b) display
each line one-by-one and have you verify the entry. Which option you choose
depends on your company’s requirements. If, for instance, you generally deliver
the whole order, choose N. If you generally deliver
only some order lines and back-order the rest, choose Y. If you have a mixture of requirements and wish to manually choose the
load method at the start of each Order conversion, choose A.
BATCH UNPRINTED INVOICES? .................... (Y+/N-/A) [ ]
If you wish to batch print Invoices, you must either
reply Y or A to this question. If you reply Y, Pipeline will
automatically send, to a special file, a record of any Invoice you have chosen
not to print. You may then batch-print the unprinted orders from the BATCH PRINTING menu,
see SECTION 1.3.8.
If you choose A, Pipeline will ask you if
you wish to send the Invoice to batch printing after every Invoice has been
processed (if you choose not to print it straight away).
BATCH
UNPRINTED SALES ORDERS? ................ (Y+/N-/A) [ ]
If you wish to batch print Sales Orders, you must
either reply Y or A to this question. If you reply Y, Pipeline will automatically
send, to a special file, a record of any Sales Order you have chosen not to
print. You may then batch-print the unprinted orders from the BATCH PRINTING menu,
see SECTION 1.3.8.
If you choose A, Pipeline will ask you if you
wish to send the order to batch printing after every order has been processed
(if you choose not to print it straight away).
MARK
DUPLICATE SALES ORDERS? ................... (Y+/N-) [ ]
Pipeline has the ability to reprint Sales Orders. This
is initiated from DEBTOR ENQUIRIES
(see SECTION 1.2).
If you wish to be able to distinguish Sales orders that were printed this way
from Sales Orders that were printed when they were originally entered, choose Y. This will print the word DUPLICATE above the words SALES ORDER.
USE
CURRENT PRICES IN ORDER CONVERSION? ........ (Y+/N-) [ ]
There are certain industries where prices change
often. If your contract with your customers allows it, you can have Pipeline
automatically use the current price for inventory when an order is converted to
an invoice. Otherwise the price is maintained, as it was, when the order was
raised. This function will only compute the price based on the price code as
stored on the Debtor. Special pricing is ignored.
ALLOW
NEGATIVE QUANTITY PURCHASED? ............. (Y+/N-) [ ]
This option allows you to enter a negative quantity
purchased for an inventory line in Debtor Sales Orders. This is a specialised
function and is rarely used. It is normally set to N.
ASK
SALES-ORDER NUMBER? ........................ (Y+/N-) [ ]
This option controls the reference number field in
Debtor Sales Orders. When you start an Order, Pipeline will add one to the last
OUR ORDER NUMBER used and offer this as the
next reference number. If you enter Y here, you will be able to
change this reference number. In this case Pipeline will make no effort to
check that you have missed or duplicated a reference number. This option is
mainly for those companies that post-invoice, i.e. they enter orders into
Pipeline from manual dockets.
If you choose N, Pipeline will not give you
the choice to modify the reference number. The number will still appear near
the top right-hand corner of the screen while the Order is being entered. When
you finally choose to update the transaction, Pipeline will check the
master-files to see if no one else on the network has used this number. If so,
the reference number will automatically be updated to make sure that no
duplicate numbers are generated by the system. If Pipeline changes the number,
a warning to this effect will be displayed. This warning is for those companies
who manually write the order number on order documents.
Hint: If you run multi-terminal and you potentially
have more than one terminal invoicing, you should normally set this option to N. If you wish to reset the running number, set the option to Y, enter one Invoice and then change it back to N. Make sure that no one else is entering orders while you do this.
FORCE COD AS AN ERROR IN SALES ORDERS? ........... (Y/N) [ ]
When entering a Sales Order, a Debtor that is over
their credit limit or on COD, is normally treated as a warning. (The error
normally waiting until you attempt to Invoice the Order.) Sometimes this
creates a large number of orders that cannot be sent out. If you find that this
is the case, enter Y here and these two warning
conditions will become error conditions, requiring Supervisor Override before the
order may be entered. This option only checks once when the order starts. Also,
it does not check if there are any existing unfilled
order that might, when added to the Debtor’s balance, throw the total over the
Debtor’s credit limit. If you want that to be tested, also, enable the option CHECK IF SALES ORDER EXCEEDS CREDIT LIMITS, below, instead.
ENABLE
AUTO EXTRA LINES ON ORDERS? ............... (Y/N) [ ]
If you enable this option, several menu options will
be enabled. Firstly, in SYSTEM UTILITIES, you will be able to define up
to 8 Inventory codes that will be used with the function. Next you can enable
or disable ranges if Debtors to use these codes. Finally, any Debtor that is
enabled will automatically have the tagged Inventory codes added (always a
quantity of one) to the end of the next Sales Order or Picking Slip you print.
When you print the Order, the flag on the Debtor will be reset so that it only
happens once. The result of this sequence is to allow Pipeline to automatically
attach items to the end of orders. (Remember that the quantity is always one
and the sale price is always zero.) This function is used for brochures,
price-lists, freebies, etc that need to be packed into customers’ orders, but
only once per cycle. Thus you can define a price-list Inventory code and enable
it for a group of Debtors and they will each get one added to their order,
once. Next time you update the price-list, you can re-enable the flag. This
function only affects the Sales Order (or Picking Slip) print. It does not add
to the actual order or invoice. You can also enable a specific Debtor via DEBTOR
MAINTENANCE - MODIFY.
CHECK
IF SALES ORDER EXCEEDS CREDIT LIMITS? .... (Y+/N-) [ ]
This option is specifically for sites that need tight
control over orders. (See also, FORCE
COD AS AN ERROR IN SALES ORDERS, above.) This option will potentially slow down the start of an order
entry sequence. The option causes Pipeline to test the Debtor’s balance and all
outstanding Sales Orders for the entire group (main Debtor and any sub-Debtors)
and specifically treats an over credit limit condition as an error (not a
warning). Note that this will mean that if a Debtor has an outstanding Order or
Invoice, the Pipeline will force a Supervisor Override, even if a payment is on
the way, but has not been actually entered.
SEARCH
CREDITORS BY CODE OR NAME? ................ (C/N) [ ]
When you search for a Creditor, eg through CREDITOR ENQUIRIES, you have the choice
to display the search in either Creditor Code or Creditor Name order. Enter C or N, respectively, to set the
search order.
ASK
LINE DESCRIPTION IN PURCHASE / RETURNS? .... (Y+/N-) [ ]
Every Inventory item and General Ledger account has
its own description. If you wish to always use these descriptions when
purchasing, enter N here. If you enter Y, Pipeline will allow you to enter a description on every line.
ASK
PURCHASE / RETURN NUMBER? .................. (Y+/N-) [ ]
This option controls the reference number field in
purchasing. In each case, Pipeline will add 1 to the last purchase number used
and offer this as the next purchase number. If you enter Y here, you will be able to change the purchase number at purchase time.
ASK
PURCHASE / RETURN DATE? .................... (Y+/N-) [ ]
This option controls the date field in purchasing.
In each case, Pipeline will offer the current date. If you enter Y here, you will be able to change the date at purchase time.
ASK
PURCHASE / RETURN DATE BY LINE? ............ (Y+/N-) [ ]
This field controls whether Pipeline will look for
Purchase Order (and Return) dates on the Order header or on each line of the
order. If you answer N to the previous question,
the current question is not particularly relevant. If, however, you enable the
order date to be entered, you can either choose to have an overall date for
each order (i.e. reply N here) or you can require
Pipeline to ask you for the date on each line (i.e. reply Y here). The latter option is slower but it allows you to enter an
expected date on each order line. This is particularly useful if you normally
get partial deliveries from your suppliers. In this case you can modify, and
view, the expected delivery of each line. Pipeline will set the order header to
the date on line one. If line one is a text line, the date will be the system
(today’s) date. This allows compatibility with reports that only display one
date per order. For reports and enquiry screens that show expected dates
line-by-line, the individual dates will be shown, instead.
ASK
EXPECTED DATE BY LINE?
...........................................................................
(Y+/N-) [.]
This option allows you to enter a different expected
date on each line of every Purchase Order. This can be useful if your suppliers
deliver in dribs and drabs. Thus, you can create one order and still show
expected dates, per Inventory, with the correct expected date. If your
suppliers deliver whole orders only, you should answer N here, as the data entry routine is quicker.
ASK
SHIPMENT DATE IN PURCHASE ORDERS? .......... (Y+/N-) [ ]
This option controls whether you will be asked for a
Shipment Date when entering Purchase Orders. This date is printed on certain
Purchase Order formats, usually in place of the Carrier Name. Apart from this, the
field is purely documentary, except that it can be used as a prompt for you
Supplier to remind them of when you expect the goods to shipped so that they
will arrive on the expected delivery date.
DEFAULT
PAYMENT TYPE? ............................ (A-Z) [ ]
When you enter a single receipt, you are required to
enter the payment type, eg C for Cash, etc. Pipeline
will pre-load this field with what ever you enter here. Normally this is set to
Q for Cheques.
PRIMARY TRANSACTION TYPE IN PURCHASING? ........ (I/G/J [ ]
Normally, Pipeline will ask for an Inventory code (I). If you wish to enter a General Ledger line instead, you need to
press a function key. If you mostly enter General Ledger lines (ie services) it is more convenient to be asked for the General
Ledger by default and the to be able to choose an Inventory code by pressing a
function key. If you wish to do this, choose G. This
option also affects Returns and Purchase Orders. If you are using the Job
Costing system, you can also answer to J so that posting to Jobs is
the default.
ASK
FREIGHT PAYABLE IN PURCHASING? ............. (Y+/N-) [ ]
If you wish Pipeline to ask for freight separately
during purchasing, choose Y. Freight entered this way
will be separately totalled on the purchase order and certain transaction
reports.
CHECK
FOR DUPLICATE THEIR-REF IN PURCHASING? ... (Y+/N-) [ ]
If you wish Pipeline check that the THEIR INVOICE number has not been used, during purchasing, choose
Y. This adds to the disk reading and network overhead
but may save you from entering a purchase in twice by accident.
LIMIT GENERAL LEDGER TO
ASSET/EXPENSE ACCOUNTS IN PURCHASING? .. (Y+/N-) [ ]
In purchasing, if you wish to stop accidental
postings to General Ledger accounts other than Asset and Expense types, choose Y here. Pipeline will automatically block postings to special control
accounts and heading accounts.
DEFAULT
UNALLOCATED TRANSACTION SEARCH IN CREDITORS? .
(Y+/N-/A) [ ]
When you display Creditor transactions, you can
apply a mask that will only display transactions that have not been fully
allocated, eg unpaid purchases. If you choose Y here,
Pipeline will simply enter the enquiry screen with masking on. You may then
press <F1> to display all
transactions. If you choose A, you will be asked each
time whether you wish masking. If you choose N here,
the whole masking function will be disabled. The default response to this
question can be set here. If you enter a Y or N, that will be the default. If you enter A, the
default will be blank, which will force a response each time you enter the
enquiry program.
BATCH UNPRINTED PURCHASE ORDERS? ............. (Y+/N-/A) [ ]
If you wish to batch print Purchase Orders, you must
either reply Y or A to this question. If you reply Y, Pipeline will
automatically send, to a special file, a record of any Purchase Order you have
chosen not to print. Please note that this options is
not currently implemented.
ASK
FOR DELIVERY INSTRUCTIONS IN PURCHASE ORDERS?
(Y+/N-) [ ]
You may attach delivery instructions to Purchase
Orders. If you wish to enable this option, choose Y.
MARK
DUPLICATE PURCHASE ORDERS? ................ (Y+/N-) [ ]
Pipeline has the ability to reprint Purchase Orders.
This is initiated from CREDITOR
ENQUIRIES (see SECTION 2.2).
If you wish to be able to distinguish Purchase orders that were printed this
way from Purchase Orders that were printed when they were originally entered,
choose Y. This will print the word DUPLICATE above the words PURCHASE
ORDER.
VERIFY
LINES DURING PURCH ORDER CONVERSION? .. (Y+/N-/A) [ ]
When you convert a Purchase Order to an Order, you
have the option to have Pipeline either a) load the whole
order and then you can go back and adjust specific lines, or b) display
each line one-by-one and have you verify the entry. Which option you choose
depends on your company’s requirements. If, for instance, you generally receive
the whole order, choose N. If you generally receive
order lines in dribs and drabs, choose Y. If you have a mixture of
requirements and wish to manually choose the load method at the start of each
Order conversion, choose A.
PRINT COMPANY DETAILS ON PURCHASE ORDERS? ...... (Y+/N-) [ ]
Standard Pipeline stationery allows your computer to
print your company’s name and address. If you choose to print your own
stationery with this information already included, you will need to tell the
system not to print these fields. Note that if you choose Y, you will need to fill in the relevant fields in COMPANY DETAILS.
PRINT COMPANY DETAILS ON REMITTANCE ADVICES? ... (Y+/N-) [ ]
Standard Pipeline Remittance stationery allows your
computer to print your company’s name and address. If you choose to print your
own stationery with this information already included, you will need to tell
the system not to print these fields. Note that if you choose Y, you will need to fill in the relevant fields in COMPANY DETAILS.
ALLOW
CONSOLIDATED BATCH PAYMENTS? ............. (Y+/N-) [ ]
Normally, batch processing of cheques produces one
cheque for each Creditor. There are some instances where a payment meant for
several Creditors is to be paid as a single cheque to one payee. The payee does
not necessarily have to be an actual Creditor. This is used in Buying Groups
and Credit Co-ops. Note that this option only applies when you choose to print
cheques. It has no affect in any other BATCH
PAYMENTS options.
WARN
IF CREDITOR HAS NO ABN? ................... (Y+/N-) [ ]
If you wish Pipeline to warn you that a Creditor no ABN
(ie ABN of zero), enter Y here. This only affects
Purchases and Returns.
SHOW
INVENTORY DESCRIPTION LINES 1 AND 2 SEPARATELY IN PURCHASES AND PURCHASE
ORDERS? ..... (Y+/N-) [ ]
Pipeline holds two, fifty character description
lines for each stock code. Since version 5.02 Invoicing, using the Z-type
purchase layout, concatenates these two lines into one. Then the full
description is broken into multiple lines, as required. Some sites use the two
lines to mean different things, eg first line for the general description and
the second for the colour. In this case, it might be better to show the
information as two separate lines (as it was in earlier versions). If you wish
to show the two lines separately, enter Y here. Note that this option
only relates to stock lines and only for the Z-type Purchases and Purchase
Orders.
ALLOW
MULTIPLE ORDERS IN PURCHASING? ........... (Y+/N-) [ ]
If you enter Y here, Pipeline will allow
you to enter multiple Purchase Orders when converting Purchase Orders to Orders
(see SECTION 2.3.1). There are some limitations when doing this
because certain information appears on each of the Orders (eg. ORDER NUMBER). Pipeline will take the
values from the first order only. You should only enable this option if your suppliers part deliver on multiple orders. Otherwise enter N to simplify the entry procedure.
ENABLE
BACKORDER RELEASE REPORT?
..................................................................... (Y+/N-) [
]
This enables a special report for backorders. See SECTION
1.4.4.4A for details.
ENABLE
DATE SENT ENTRY FUNCTION?
..................................................................... (Y+/N-) [
]
If you answer Y here, a special option is
enabled that allows you to tag each payment with a date actually sent. For more
information see SECTION 2.3.4.2.
COST-OF-SALES CALCULATION METHOD? .................(1-7) [
]
There are three basic ways
cost-of-sales can be calculated:
1. Average-purchase-price
($Value-of-stock-on-hand / Units-in-stock)
2. Last-purchase-price
3. Standard-purchase-price.
Pipeline uses all three
methods. You may choose the order of preference, ie
you might wish to have the programs use the standard-unit-price in preference
to the other methods, etc. All permutations of the three methods are available
giving a total of 6 possibilities.
The order precedence of
calculation method is shown below:
OPTION CALCULATION ORDER
1 3,1,2
2 3,2,1
3 2,1,3
4 2,3,1
5 1,3,2
6 1,2,3
By default, a newly
installed system will be set to method 1. This means that the
cost-of-sales will take the standard-purchase-price in preference to the other
two methods. If the standard-purchase-price is zero, the program will attempt
to compute a cost-of-sales based on the average-purchase-price (ie. the value-of-stock-on-hand will be divided by the
units-on-hand). If this is found to be zero or negative, or if the units-on-hand
is zero, the program will use the last-purchase-price as a last resort. The
exact method used can be set here to suit the needs of your company by choosing
a number from 1 to 6.
Option 7 is a special facility that stops Pipeline from calculating
cost-of-sales at all. This is reserved for companies that wish to manually
update the Stock-on-hand and Cost-of-sales General Ledger accounts. If you use
Inventory as a look-up-table rather than keeping track of real stock, or if you
are a manufacturer, where stock is counted rather than calculated, use option 7.
ALLOW
NORMAL STOCK TO GO NEGATIVE? ........... (Y+/N-/A) [ ]
Normally, Pipeline will not allow you to invoice
more stock than you have on hand. This stops you from crossing zero, which can cause
the cost-of-sales calculations to become confused. If you wish to disable this
check, choose Y. If you
choose A,
Pipeline will warn you that you will be going into negative stock, but will not
stop you. This flag refers to “normal” Inventory items, i.e. those that
are bought and sold, not manufactured by Bill-of-Materials. The
Bill-of-Materials items are handled separately.
ALLOW
BOM STOCK TO GO NEGATIVE? .............. (Y+/N-/A) [ ]
This flag is the same as the one above except that it
refers to items created by Bill-of-Materials transactions. Pipeline
specifically isolates these items on the basis of them having a BOM record (not
that the stock was actually created by BOM). This function allows you to allow
your staff to sell normal stock below zero but to be stopped from invoicing an
item that should have been manufactured from components internal to your
company.
WARN
IF INVOICING AT LESS THAN COST PRICE? ..... (Y+/N-) [ ]
This option will make Pipeline display a warning if
you try to invoice an item below its cost price (as defined by the
cost-of-sales calculation method, defined above).
DEFAULT
UNIT-OF-MEASURE WHEN ADDING INVENTORY CODES?
[ ]
What ever you enter here will be pre-loaded into the
unit-of-measure field when you create a new Inventory item. You may leave this
field blank. By default, the value is EACH.
USE
STOCK INSTEAD OF INV FOR <F3> IN MENUS? .... (Y+/N-) [ ]
Standard Pipeline displays INV on the bottom of the menu screens. This refers to Inventory and, if
you press <F3>, you will be transferred to
the INVENTORY MENU. If you find the
literal INV confusing, you can enter a Y for this option and the literal will change to STOCK. Only the MAIN MENU
will be affected. All other references to Inventory will remain unchanged. The
change will not take effect until you return to the PASSWORD ENTRY routine.
CARRY
CODE DURING INVENTORY ADD? ............... (Y+/N-) [ ]
Normally, Pipeline blanks the code when you enter a
new record. Some companies add Inventory in groups, eg same style but with
different colours. To facilitate this, enter a Y here.
Pipeline will then carry the stock code between one INVENTORY ADD and the next.
ALLOW
SAME-AS IN INVENTORY ADD? ................ (Y+/N-) [ ]
Sites that have a small number of unique Inventory
items, but wish to enter a large number of codes use this option. These
individual items might be distinguished by a serial number or deliver code (as
in a simple FIFO system). If you enter Y here, you will be able to
press <F1> during Inventory Add and
then you will be asked for another Inventory code. When you enter this code,
Pipeline will fill all the empty fields on the screen with the values from the
“template” item. The stock code and any sales totals, etc will not be carried
across. If you have entered any fields already, Pipeline will skip these. This allows you to, for instance, put the “template” in a special
group (for reporting) and still have the default group inserted into new items.
CARRY
SPECIAL PRICES TO SUB-DEBTORS? ........... (Y+/N-) [ ]
When you add a special price, linking a Debtor to an
Inventory item (see SECTION 3.5.1)
you have the choice to automatically have this apply to every sub-account. Eg
If you choose to enable this option, and you have entered a special price for TEST, it will also apply to TEST/VIC, etc. If you have not enabled this option, you will
be able to setup individual special prices for every sub-account. Note that if
you enable this option, any special price you have entered for a sub-account
will be ignored.
TEST
FOR BARCODE WHEN SEARCHING INVENTORY? ..... (Y+/N-) [ ]
This option is for those companies that mostly use
Inventory barcodes and enter those barcodes through readers and wands. If you
enter Y here, Pipeline will
initially test the Inventory code for an exact match to a barcode. If one is
found, the barcode will be replaced by the corresponding Inventory code and the
program will then continue normally. The barcode must match case if it contains
alphabetic characters. If no match is found, the normal search routines will be
initiated. This function requires additional file access. This might be a
problem across slow networks or phone connections. It may be turned off by
entering N.
ALSO
TEST FOR OTHER-KEY 1/2/3? ................. (Y+/N-) [ ]
Refer to the previous question. If you have a system
where you can get Supplier barcodes as well as your own barcodes, or perhaps
there are multiple stores that use different barcodes, or several suppliers
that have different barcodes but refer to the same stock code, you can use this
option to make Pipeline search any, or all, of the inventory other-keys in the
same way that it searches for barcodes. Searching is always in the order 1, 2
and then 3. It is not necessary to enable all of the tests. In fact, do not
enable any test that you do need (including the initial barcode test, above) as
each test takes several disk accesses and so can slow the system.
ASK
FOR GENERAL LEDGER ACCOUNT IN INVENTORY DATA ENTRY?
.............................................(Y+/N-/A) [ ]
This option relates to Inventory Data Entry,
specifically ADD/SUBTRACT STOCK (see SECTION 3.3.1) STOCKTAKE
ENTRY (see SECTION 3.3.2) and INVENTORY REVAL
(see SECTION 3.3.3). Normally these update the General Ledger
Stock-on-hand account and then either the Inventory Adjustment account or the
Inventory Revaluation account. These accounts are defined in CONTROL
ACCOUNTS (see SECTION 6.5.2). If you wish to have more
control over the posting of the Adjustment/Revaluation side of the transaction,
enter either a Y or A here. Both these options will allow you to enter your own account
number each time you enter a transaction. This can be useful when allocation
production costs to specific income centres. The difference between A and Y is that the A option will present you with a zero General Ledger account so that you
are forced to enter a value, while the Y option does not clear the
account, thus initially it will default to the value in CONTROL ACCOUNTS
and then will hold the value you enter until you exit to the MENU. If you enter
N here, you will not be able to change the value, as defined in CONTROL
ACCOUNTS.
ASK
FOR LOCATION WHEN CONVERTING ORDERS? ..... (Y+/N-/A) [ ]
This option is only relevant if you are using
multi-location stock. When you enter a Sales Order you may not know which store
it is to be sent from. You can then enter a nominal location and change the
actual location when you create the invoice. This procedure is practical if you
have a short invoice, say one or two lines. However, if you often have very
long invoices, the procedure can become tedious. You can enable the current
option and you will be asked for a Location. This location will globally change
all lines on the order as they are converted. The original order will still
show the original locations. Once you have the order read in, you can still
change individual lines in the normal way. If you enter N here, the option will be disabled completely. If you enter Y, you will always be asked for a location, which will thus always
override the location entered on the Sales Order. If you enter A, you will be asked each time you enter an Invoice as to whether you
wish to globally change the Location or not.
SUPPRESS
PRINTING OF LOCATION ON INVOICES? ..... (Y+/N-) [ ]
This option is only relevant if you are using
multi-location stock. When you print an Invoice, Credit-note, order, etc, the
location number appears next to the stock code. This is useful when you intend
to pick stock from the invoice, etc. If you wish to suppress this, enter Y here.
WARN
IF NOT ALL STOCK IS IN LOCACTON 1? . ...... (Y+/N-) [
]
This option is only relevant if you are using
multi-location stock. Answering Y here will cause searches
and Inventory enquiries to display a warning if not all the stock is in
location 001. This warning indicates
that you might have to pick from a warehouse other than the main one. There is
some extra processing involved, so response might be slowed on slow networks.
Turn this option on if it helpful.
UPDATE
INVENTORY SALES FROM ADD/SUBTRACT BOM? .. (Y+/N-) [ ]
This option is only relevant if you are using
Bill-of-Materials. Normally the units and value sold (for each stock item) is
only updated buy the invoicing program. If you enter Y here components used in the manufacture of assemblies will have their sales
totals updated when the assembly is created. This effectively turns UNITS-SOLD
and VALUE-SOLD into UNITS-USED and VALUE-USED, respectively, in Inventory
Enquiries, for each component, and all inventory reports.
MAXIMUM WIDTH OF LOCATION CODE? ................ (1-8) (Y+/N-) [ ]
The value here must be between 1 and 8. However, this field only
relates to sites that use multi-location stock. In this case, the value
specifies the maximum number of digits in the location code. Eg.
If you wish to have a maximum of 999 locations, enter 3 here. The default is 3, which corresponds to
Pipeline before version 5.03.
DEFAULT
PRICE CODE? .............................. (1-8) [ ]
Pipeline allows for 8 standard prices. The default invoice
price is entered on the Debtor record. Whatever you enter here will be
pre-loaded into the price-code field when you create a new Debtor.
DEFAULT
DEBTOR GROUP? .................... [ ]
What ever you enter here will be pre-loaded into the
Debtor-group field when you create a new Debtor. You may leave this field
blank.
DEFAULT
SALESMAN? .................................... [ ]
What ever you enter here will be pre-loaded into the
Salesman field when you create a new Debtor. You may leave this field blank.
DEFAULT
SALESMAN DURING INVOICING? ................... [ ]
This function is an extension of the one above. When
Invoicing (or Credit Notes, Sales Orders) the Invoice will default to the
Debtor as specified on the Debtor Master-file. You have the option to override
this default Salesman at invoicing by setting the appropriate option (see
above). Normally, when you set the option to override, the Salesman will
default to that on the Debtor master-file and then you can change it. If you
want it to default to something else, enter a Salesman’s code here. This option
gives you the flexibility to assign a Salesman to a Debtor (for reporting
facilities) and still default the invoice to, say, the Showroom. If you leave
this field blank, its function is completely ignored and Invoicing will default
to the Debtor’s Salesman field. Note that you can set this function even though
you might leave the preceding function blank.
DEFAULT
CREDITOR GROUP? .................. [ ]
What ever you enter here will be pre-loaded into the
Creditor-group field when you create a new Creditor. You may leave this field
blank.
DEFAULT
INVENTORY GROUP? ................. [ ]
What ever you enter here will be pre-loaded into the
Inventory-group field when you create a new Inventory item. You may leave this
field blank.
DEFAULT
INVENTORY LOCATION? .......................... [ ]
What ever you enter here will be pre-loaded into the location field when you invoice an Inventory item. You may leave this field blank. This option is only relevant if you are using the multi-location option. This global setting can be over-ridden user by user, by setting the appropriate option in the PASSWORDS section, see SECTION 7.1.3
DEFAULT JOB
COST GROUP? .................. [
]
DEFAULT JOB
SOURCE CODE? ................. [
]
DEFAULT TAX
RATE? ...................................... [ ]
PRICE CODE DESCRIPTION? ....................... [ ]
GENERAL
LEDGER QUICK LOOKUP 1 .... DESC [ ]
ACCOUNT [ ]
DESCRIPTION
OF DEBTOR SPARE SORT KEY 1/2/3 ? .. [ ]
DESCRIPTION
OF CREDITOR SPARE SORT KEY 1/2/3? . [ ]
DESCRIPTION
OF INVENTORY SPARE SORT KEY 1/2/3 ? [ ]
DESCRIPTION
OF DEBTOR CRM SPARE SORT KEY 1/2/3 ? [ ]
DESCRIPTION
OF CREDITOR CRM SPARE SORT KEY 1/2/3 ? [ ]
DESCRIPTION
OF COMMUNITY CARD SPARE SORT KEY 1/2/3 ? [ ]
DESCRIPTION
OF TAXI CARD SPARE SORT KEY 1/2/3 ? .... [ ]
FORCE AUSTRALIAN POSTCODE RANGES? .............. (Y+/N-) [ ]
AUTO-SEARCH
WHEN KEY DOES NOT MATCH? ........... (Y+/N-) [ ]
CARRY LAST
KEY FROM ONE FUNCTION TO NEXT? ...... (Y+/N-) [ ]
ALLOW BLANK
KEY TO START AT BEGINNING OF FILE? . (Y+/N-) [ ]
FOLD ALPHA-NUMERIC KEYS TO UPPER-CASE? ......... (Y+/N-) [ ]
SUPPRESS
DATE ENTRY AT LOG-IN? ................. (Y+/N-) [ ]
SUPPRESS
AUDIT REPORT GENERATION? .............. (Y+/N-) [ ]
SUPPRESS
DEPOSIT SLIP GENERATION? .............. (Y+/N-) [ ]
POST
AUTO-JOURNAL MAIL TO WHICH USER-CODE? .... [ ]
ALLOW
POSTING AFTER PERIOD 27? ................. (Y+/N-) [ ]
USE LONG
FORMAT REPORTS WHERE POSSIBLE? ...... (Y+/N-/A) [ ]
ENABLE
MULTIPLE BANKS? ....................... (Y+/N-/A) [ ]
AUTO-EXIT FROM MAIN MENU? ...................... (Y+/N-) [ ]
SUPPRESS
MOUSE? ................................ (Y+/N-) [ ]
SYSTEM WAIT
METHOD (T)IMEOUT (W)AITFOR OR BLANK FOR MEMORY LOOP?
.... (T/W/ ) [ ]
USE LARGE
CHARACTER CALCULATOR? .................. (Y+/N-) [ ]
DOUBLE
SPACE SCROLLING DATA INPUT SCREENS? ....... (Y+/N-) [ ]
LONG DATE
FORMAT WHEN DISPLAYING ON SCREEN? ....... (Y+/N-) [ ]
0 DD/MM/CCYY
eg 12/01/2013 (the standard in previous
versions of Pipeline).
Note
that all options will blank leading zeros in the day field, but will not
left-justify.
Any
other value is assumed to be zero.
SHORT DATE
FORMAT WHEN DISPLAYING ON SCREEN? ....... (Y+/N-) [ ]
0 DD/MM/YY
eg 12/01/13 (the standard in previous
versions of Pipeline).
Any
other value is assumed to be zero.
LONG DATE
FORMAT WHEN PRINTING STANDARD REPORTS? ....... (Y+/N-) [ ]
SHORT DATE
FORMAT WHEN PRINTING STANDARD REPORTS? ....... (Y+/N-) [ ]
SPECIAL LOGO FORMAT? .................................
[ ]
SPECIAL INVOICE FORMAT? ................................ [ ]
SPECIAL SALES ORDER FORMAT? ............................ [ ]
SPECIAL PICKING SLIP FORMAT? ........................... [ ]
SPECIAL
RECIPIENT CREATED INVOICE FORMAT? .............. [ ]
SPECIAL PURCHASE ORDER FORMAT? ......................... [ ]
SPECIAL STATEMENT FORMAT? .............................. [ ]
SPECIAL CHEQUE FORMAT? ................................. [ ]
SPECIAL RECEIPT FORMAT? ................................ [ ]
SPECIAL REMITTANCE ADVICE FORMAT? ...................... [ ]
SPECIAL DEBTOR LABEL FORMAT? ........................... [ ]
SPECIAL INVENTORY LABEL FORMAT? ........................ [ ]
PRINT DEBTOR INVOICES? ....................... (Y+/N-/A) [ ]
PRINT DEBTOR RECEIPTS? ....................... (Y+/N-/A) [ ]
PRINT SALES ORDERS? .......................... (Y+/N-/A) [ ]
PRINT PICKING SLIPS? ......................... (Y+/N-/A) [ ]
PRINT PURCHASE ORDERS? ....................... (Y+/N-/A) [ ]
PRINT CREDITOR CHEQUES? ........................ (Y+/N-) [ ]
If
you wish to enable printing of Creditor Cheques, choose Y.
PRINT GENERAL
LEDGER RECEIPTS? ................. (Y+/N-) [ ]
If
you wish to enable printing of General Ledger Receipts, choose Y.
PRINT
GENERAL LEDGER CHEQUES? .................. (Y+/N-) [ ]
If
you wish to enable printing of General Ledger Cheques, choose Y.
PRINT PAYROLL CHEQUES? ......................... (Y+/N-) [ ]
If
you wish to enable printing of Payroll Cheques, choose Y.
FAX DEBTOR
INVOICES WHERE POSSIBLE? ............ (Y+/N-) [ ]
FAX
REPRINTED DEBTOR INVOICES WHERE POSSIBLE? .. (Y+/N-) [
]
PRINT
COMPANY DETAILS ON FAX-FORMAT INVOICES? .. (Y+/N-) [ ]
NUMBER OF COPIES WHEN PRINTING INVOICES? ..... (1/2/3/A) [ ]
FAX SALES
ORDERS WHERE POSSIBLE? ............... (Y+/N-) [ ]
FAX
REPRINTED SALES ORDERS WHERE POSSIBLE? ..... (Y+/N-) [ ]
PRINT
COMPANY DETAILS ON FAX-FORMAT SALES ORDERS? .. (Y+/N-)
[ ]
NUMBER OF COPIES WHEN PRINTING SALES ORDERS? ..... (1/2/3/A)
[ ]
FAX
STATEMENTS WHERE POSSIBLE? ................. (Y+/N-) [ ]
PRINT COMPANY
DETAILS ON FAX-FORMAT STATEMENTS?
(Y+/N-) [ ]
NUMBER OF COPIES WHEN PRINTING STATEMENTS? ... (1/2/3/A) [ ]
FAX RECIPIENT
GENERATED INVOICES WHERE POSSIBLE? (Y+/N-) [ ]
FAX REPRINTED
RECIPIENT INVOICES WHERE POSSIBLE? (Y+/N-) [ ]
PRINT COMPANY
DETAILS ON FAX-FORMAT REMITTANCE INVOICES?
(Y+/N-) [ ]
NUMBER OF COPIES WHEN PRINTING REMITTANCE INVOICES? ...
(1/2/3/A) [ ]
FAX PURCHASE
ORDERS WHERE POSSIBLE? ............ (Y+/N-) [ ]
FAX REPRINTED
PURCHASE ORDERS WHERE POSSIBLE? .. (Y+/N-) [ ]
PRINT COMPANY
DETAILS ON FAX-FORMAT PURCHASE ORDERS? .. (Y+/N-) [ ]
NUMBER OF COPIES WHEN PRINTING PURCHASE ORDERS? .....
(1/2/3/A) [ ]
FAX REMITTANCE
ADVICES WHERE POSSIBLE? ......... (Y+/N-) [ ]
PRINT COMPANY DETAILS ON FAX-FORMAT REMITTANCE ADVICES?
(Y+/N-) [ ]
NUMBER OF
COPIES WHEN REMITTANCE ADVICES? ............. (1/2/3/A) [ ]
SEND
COVER-SHEET WITH FAXES? ................... (Y+/N-) [ ]
ATTACH NOTES
TO FAXES & EMAILS? ................ (Y+/N-) [ ]
USE CONTACT
NAME IN FAXES? ..................... (Y+/N-) [ ]
SUPPRESS FAX
OPTION? (ONLY ALLOW PRINT AND EMAIL.) ..................... (Y+/N-) [ ]
REPLY EMAIL
ADDRESS? (REQUIRED IF USING SENDMAIN) ...
[reply@ourserver.com.au
]
REPORT SERVER
FILES? .................. [h:\hf5data\repsvr\xml\ ]