HiFinance
5
SECTION
6.4.3 - PROFIT/LOSS REPORT
USAGE: To print all the Income and Expense accounts with
their balances and present a gross profit statement. This report does not take into
account assets or depreciation, etc.
DISCUSSION: When you enter this program, the following
questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 6.1.2.
FOR YEAR You must choose which year you wish to report on.
Enter L for last-year, T for this year or N for next-year.
FOR PERIOD Having chosen a year (above) you may now chose the
accounting period. If you have chosen the YTD option, this period will
represent the high limit of report. If you are printing the single period
option, this field will define the actual period reported on.
FOR SUB-ACCOUNT This refers to the part of the General Ledger code,
after the decimal point. By default, the range is 0 to 99, so the report will print
everything. However, if you have, say shop locations and you have split the
chart-of-accounts logically, by location, you can pull out a report for one, or
an range of locations, or for everything. All headings and sub-total accounts,
etc still print, irrespective of what number you give them, ie the sub-total of
car expenses could be 123.99. This will still print as a
sub-total, even if you limit the range of sub-accounts to say 2 to 4.
To start the report, press <Enter> through each field or simply press <F10>.
The report will include all non-zero profit/loss
accounts. The report itself will detail the account description, balance for
the current period (as defined above) and the YTD balance. At the end of the
report, the net profit or loss is printed.
Extra Function to limit the report to just
one site (KEYCOMP only).
For selected implementations, the last 3 digits of
the General Ledger code signifies a site number. If you have this
implementation, the following questions will also be asked:
PRINT TOTALS ONLY If you answer Y here, you will only get the
totals (for all Sites). Only accounts labelled as SUB-TOTAL, TOTAL or
GRAND-TOTAL will be included in the report and these will total all the sites
in the range.
LIMIT REPORT TO WHICH SITE This question will only appear if you answer N to the previous question. Here you can enter a site number. This will effectively create a PROFIT/LOSS report for one site. If you leave the question as zero, the report will print all sites and with totals.
