HiFinance
5
SECTION
6.4.2.2 - TRIAL BALANCE - FOR ONE PERIOD
USAGE: To print the balance for all accounts for one
period only as a check that the General Ledger is in balance. This can useful
when trying to locate a fault.
DISCUSSION: Unless something has gone wrong, this report
should always be in balance. If the report finds an imbalance, a warning will
be displayed on the screen. If no warning appears, it is safe to assume that
the General Ledger is in balance, without having to actually print the report.
When you start the program, the following is
displayed
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 6.1.2.
UP TO YEAR [ ] (L)ast, (T)his or (N)next year. PERIOD [..] This report is generated up to a period. By default, this is
the current period but you can change the period if you wish. Backdating does
not undo the report to the status as it was at the end of that period. Eg if
you are currently half way through March and you have entered a number of
transactions that affect February, running the report for February will not
give you the balance at the end of February, rather it will give you the remaining
balance up to February. You may legitimately backdate a report if, for
instance, you are running the report at the beginning of March but have
not yet started posting receipts and you wish to see the report expanded up
to February.
Enter a year, eg L for last year, T for this year or N for next year. Then enter the period number, 1 - 12, within that year. Note
that next year can only have periods 1
- 3.
To start the report, press <Enter> through each field or simply press <F10>.
The report will include all non-zero accounts. The report
itself will detail the account number, description, expected sign, last-year’s
balances and this-year’s balances. At the end of the report, the total Debits
and Credits will be printed. These should be identical.
