HiFinance
5
SECTION 3.5.3S.2 - ADD A NEW
SERIAL NUMBER
USAGE: To add a new Serial Number record to the Serial
Number master-file. Normally, Serial Numbers are added when an Invoice is
entered. If, however, you are taking up old data or, for any other reason, you
need to create a record without the benefit of an Invoice, you may enter it
here.
DISCUSSION: When you start this function, the computer will
initially ask for a Serial Number code. Insert a code and press <Enter>. The Serial Number code structure is defined in SECTION 3.5.3S.
To return to the SERIALNUMBER MENU, press <ESC>.
Once HiFinance has accepted the code you will be
presented with a screen full of all the fields you can enter information into.
These fields are fully described in SECTION 3.5.3S.
Where required, enter a value into each field that
is surrounded by brackets. To move to the next field, press <Enter>. Complete your entry by pressing <F10>. If HiFinance has found no inconsistencies in your
entries, you will be asked to confirm and the information will then be saved to
disk.
If, at any time, you wish to abort the entry
sequence, press <ESC>. You will be asked to
confirm your request. If you abort the entry, all current changes will be
cancelled and the record will not have been added to the Serial Number
master-file.
Some fields are automatically filled, if left blank.
For instance, if you leave the Bill-to Debtor field blank, it will be filled
with the Actual Debtor (less any slashes) and if you leave the Description
field blank, it will be replaced by the Inventory Description.
Several function keys are available while you enter
the Serial Number information:
<F4> This allows you to enter a note detailing any
non-structured information. n Invoices and Credit Notes in the area allotted.
<F8> This initiates a search through the Debtor master-file.
The Debtor chosen will be automatically inserted into the Actual Debtor field.
<F9> This initiates a search through the Debtor
master-file. The Debtor chosen will be automatically inserted into the Bill-to
Debtor field.
<F10> This will end the input phase and cause HiFinance to
test the screen ready for update. Pressing <F10> can save you having to
press <Enter> all the way to the end of
the screen.
<ESC> This will abort the entry of the Serial Number. If
you press <ESC>, the Serial Number will not
be saved to the Serial Number master-file.
