HiFinance 5


 

SECTION 3.8.8 - INVENTORY LEDGER

 

USAGE: To print a list of all, or a range of Inventory items, with their transactions. This report can be used as an audit of transactions entered within a given period. Similar information is available in the INVENTORY TRANSACTION report but this report is more convenient for auditing purposes.

 

DISCUSSION: When you choose this report, HiFinance will firstly ask you in which order you wish to print the items. The screen will appear as follows:

 

 

Choose the order you wish to print the report in by pressing the number next to the option. If you choose to print BY OTHER KEYS, another menu will open to allow you to specify which of the three OTHER KEYS you actually require.

 

The report is similar irrespective of report order, however certain sort orders allow break to a new page on change of key (eg by GROUP). Also if you intend to limit the report to a range of Inventory items, it is more efficient to print the report in that order, because HiFinance can then optimise the search pattern.

 

When you enter this program, the following questions will appear:

 

USE LONG FORMAT REPORT     If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 7.1.2.

 

START A NEW PAGE ON CHANGE OF KEY Certain sort options will sub-total at the end of each group, eg GROUP. If you wish HiFinance to insert a page break at the end of each group, reply Y. Otherwise the report will flow on continuously after printing the sub-total.

 

The following question asks you to enter both a lower and upper limit. The upper limit must not be less than the lower limit. The default answers define the extreme limits of the field. You do not have to change all of these limits. Only change the ones you wish to, and tab past the others.

 

TRANSACTION DATE RANGE     This allows you to limit the report to a range of transaction dates, eg a year or month or week, or even a day.

 

CODE RANGE   This is the Inventory’s code.

 

GROUP RANGE This is the Inventory Group.

 

BARCODE           This is the primary barcode field.

 

OTHER KEY RANGE           This may appear as a different literal depending on how you have defined the field in SYSTEM PARAMETERS.

 

QTY ON-HAND RANGE      This is the total units on hand.

 

VALUE ON-HAND RANGE This is the total value on hand.

 

YTD QTY SOLD RANGE   This is the total units invoiced in the current year.

 

YTD VALUE SOLD RANGE          This is the total value invoiced in the current year.

 

LAST SALE RANGE           This allows you to limit the report to a range of last sale dates. Eg you might wish to only report on stock that has been sold recently or has not been sold for a long time.

 

LAST PURCHASE RANGE This allows you to limit the report to a range of last purchase dates. Eg you might wish to only report on stock that has been bought recently or has not been bought for a long time.

 

SUPPLIER RANGE This allows you to limit the report to a range of Suppliers. Eg you might wish to only report on stock that has been bought through a specific Creditor or a range of Creditors.

 

INCLUDE OBSOLETE ITEMS     If you enter N here, items that are flagged as obsolete will be excluded from the report.

 

INCLUDE NON-OBSOLETE ITEMS       If you enter N here, items that are not flagged as obsolete will be excluded from the report.

 

INCLUDE STOCKED ITEMS        If you enter N here, items that are flagged as normally stocked will be excluded from the report.

 

INCLUDE NON-STOCKED ITEMS          If you enter N here, items that are flagged as normally non-stocked will be excluded from the report.

 

INCLUDE ASSEMBLY ITEMS     This question will only appear if you are using Bill-of-Materials. If you enter N here, items that are defined as assemblies will be excluded from the report.

 

INCLUDE NON-ASSEMBLY ITEMS       This question will only appear if you are using Bill-of-Materials. If you enter N here, items that are not defined as assemblies will be excluded from the report.

 

INCLUDE COMPONENT ITEMS   This question will only appear if you are using Bill-of-Materials. If you enter N here, items that are used as components will be excluded from the report.

 

INCLUDE NON-COMPONENT ITEMS     This question will only appear if you are using Bill-of-Materials. If you enter N here, items that are not used as components will be excluded from the report.

 

To start the report, press <Enter> through each field or simply press <F10>.

 

Only Inventory item that have transactions within the date ranges specified will be printed.

 

The report itself will detail the Inventory Group, Inventory code, Description, the transaction date, type, audit number, reference number, the number of units transacted, the transaction value and the cost-of-sales. Also, for Debtor Creditor and Job related transactions, the line will detail the Code and name of the Debtor, Creditor or Job. For other types of transactions, the description filed will be printed. If you print in narrow format, certain columns are suppressed to make the report fit. At the end of each Inventory Item, the report will detail the closing stock level and value (as at the date of the last transaction printed).

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