HiFinance
5
SECTION
2.3.6 - CANCELLED PAYMENTS
USAGE: To undo a payment that has already been entered.
There are several uses for this function. A) a cheque can bounce. B) a receipt
may have been applied to the wrong Creditor.
DISCUSSION: When you start the CANCELLED PAYMENTS program,
the computer will initially ask for a Creditor code. Insert the code and press <Enter>.
To return to the CREDITOR DATA ENTRY MENU, press <ESC>.
To search for a Creditor, press <F9>. For further details on searches, see SECTION 1.2.
Having chosen a Creditor, the screen will display
the name and address and recent balances, in full at the top of the screen. You
will be asked to verify that this is the Creditor you wish and then the screen
will display any unallocated credit transactions.
The screen will appear as follows:
The screen displays all the receipt transactions for
the chosen Creditor with the original value of the transaction and the
proportion still unallocated.
You can move around this screen the same way as when
searching for a Creditor (see SECTION 1.1). To choose a transaction, press <F10> or <Enter>. You will then be asked to
confirm your choice. Cancellation is the automatic.
Files updated by the Cancel Payments program:
Creditor
master-file: The value of the payment
will be added back to the outstanding balance of the Creditor.
Creditor
transaction-file: There are several
possible results. HiFinance will create a CANCELLED
RECEIPT transaction for the value of the original transaction. It will pay-off
the original transaction, i.e. the original payment will be fully allocated. If
the original payment was not allocated to anything, both the original and new
transactions will be fully allocated. If the original payment was fully
allocated, the new transaction will be fully unallocated. If the original
transaction was partially allocated, the result will be a mixture of these two
extremes.
General
Ledger master-file: The Trade Creditors,
Cash-at-Bank accounts are updated. If the original transaction included a
discount and/or GST component, these will be unwound in their respective
accounts.
General
Ledger transaction-file: A
transaction is posted for each transaction line.
