HiFinance
5
SECTION
2.3.4.2.4 - UPDATE (ONLY) CREDITOR PAYMENTS BATCH
USAGE: To apply the payments batch without actually
printing anything. This update option is used by those companies that wish to manually
write cheques, but wish HiFinance to automatically update the Creditor files.
Before you update the files, you should have at least printed the update using
the LIST function, otherwise the
only way of listing the payments required is to use the CREDITOR TRANSACTION REPORTS program.
DISCUSSION: When you start the UPDATE CREDITOR PaYMENTS BATCH
program, the computer will ask you to enter the starting cheque number. This is
the first cheque number used (inclusive). HiFinance will then update every non-zero
entry on the payments batch file using one cheque number per Creditor. If there
are no physical cheques, ie you are only paying via EFT, you can enter any
number in this field, eg 1.
This function does not print anything. When
complete, the payments batch will be tagged as updated and you will be returned
to CREDITOR BATCH PAYMENTS MENU.
Files updated by the Creditor Payments program:
Creditor
master-file: The Creditor’s balance will
be decreased by the total of the WILL
PAY and DISCOUNT TAKEN fields.
Creditor
transaction-file: A receipt
transaction is created to match the total value.
General
Ledger master-file: The Trade
Creditors, Cash-at-Bank and Discounts Taken accounts are updated.
General
Ledger transaction-file: A transaction
is posted for each transaction line.
Bank
master-file: The Bank master-file is
updated to reflect the fact that there has been a change of balance and that
there is a bank deposit slip pending.
