HiFinance
5
SECTION
1.3.8.1 - BATCH PRINT INVOICES
USAGE: To print one or more Invoices that have previously
been entered and updated but not printed.
DISCUSSION: For this function to have any affect, you must
have answered Y or A to the BATCH UNPRINTED INVOICES question in SYSTEM UTILITIES, see SECTION 6.1.2. If
you choose not to print an Invoice, HiFinance will post an entry into a special
file. This file is then picked up in the BATCH
PRINT program and you can choose to print the invoices in bulk. When an
invoice is printed it is removed from the list. This function is completely
independent of the reprint option in DEBTOR
ENQUIRIES.
When you start the BATCH PRINT program, the screen will display a list of any unprinted
invoice as follows:
You may choose which invoices you wish printed by
tagging them individually or by using the function keys. Movement of the
highlight bar is similar to the enquiry screens, see SECTION 1.1 for further details:
<F1> This will toggle the status of the highlighted line
between Y and N. You may also directly enter a Y or N on any line by moving the highlight bar down to that line and entering
a Y, y or + for Y, or N, n or - for N. A Y implies that the relevant invoice will be printed. An N implies that it will be skipped for now.
<F5> This will tag all invoices for printing (ie put a Y on each line). If you wish to tag most lines, it is more efficient to
press <F5> and then change the others
to N, manually.
<F6> This will un-tag all invoice lines (ie put a Y on each line).
<F9> If you have a large number of invoices in the print
file and wish to move to a specific point in the list, use this function. Note
that the screen displays the unprinted invoices in transaction audit number
order.
<F10> To initiate the printing process, press <F10>. You must have chosen at least one invoice to print
before you can exit this way. HiFinance will then print the invoices in the
manner you have chosen utilities. as each invoice is printed, it is removed from the batch
print file. If you need to reprint an invoice after this, you will have to use
the DEBTOR ENQUIRY function.
<ESC> This allows you to abort the function without printing
any Invoices.
