HiFinance 5

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SECTION 1.3.8U.6.1 - ADJUST FUEL DISCOUNTS

USAGE: To scan every Debtor (Account) and adjust their Volume Discount. This option is only available if you have the Fuel Cards option enabled.

DISCUSSION: This program scans the Debtor for the chosen month and adds up the litres sold. It then works out which discount level the Debtor should be on and updates the discount table. Any Debtor fagged for Corporate pricing or has a non-zero VOLUME DISCOUNT or has the field DISABLE AUTO-DISCOUNTS FOR THIS ACCOUNT set to N, will be skipped.

When you choose this option, you will be asked:

COMPUTE DISCOUNTS TO WHICH DATE [31/07/2020]

This date will default to the last day of last-month. You can change this date, but it is not recommended. HiFinance remembers when the last time this program was run and if you are re-applying, you will need to enter the SUPERVISOR code to proceed.

To continue, press YES.

The program will then process the Debtor master-file. No further user input is required.

If any adjustments are made to any Debtor, HiFinance will apply a special note to the account. This will appear in ENQUIRIES and in the EOM statements. Note that, if you run the program twice, the second time, there will be no changes, so the note will disappear and the Customer will not be notified of the discount changes. As this is not ideal, it is imperative that this program only be run once per month after the month’s transactions have all been uploaded, before any other discount programs are run and before the statements are run.

When complete, the program will return you to the EOM DISCOUNTS AND FEES MENU.

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